SUMMARY OF POSITION:

This role requires a strong understanding of payroll systems and accounting principles, along with the ability to handle confidential information with integrity. The Payroll Clerk will perform bi-weekly processing of payroll accurately and efficiently, ensuring compliance with all applicable labor laws and tax regulations. The Payroll Clerk will play a vital role in maintaining precise payroll records and supporting overall financial operations within our organization and will perform various clerical and finance-related tasks as directed by the Finance Director. 

ESSENTIAL DUTIES:

The duties listed below are intended as illustrations of the various tasks which may be performed in this position.  The omission of a task or function does not exclude it from the position if the work is similar, related, or a logical assignment to the position. 

 Payroll Processing duties include:

- Onboarding of new employees

-  Oversee annual benefits Open Enrollment.  Monitor all employee benefit plans (group insurances, retirement, credit unions, etc.)  Enroll/delete employees in benefit plans, as necessary.  

- Provide assistance to employees and department heads regarding payroll-related questions.

- Manage time & attendance data from systems like Tyler Technologies

- Maintain employee data necessary to produce payroll checks, including deduction types and amounts, earning types and amounts, leave balances, etc.

- Processing of bi-weekly payroll, including 

        Entering timesheets

        Production and distribution of payroll checks

        Production of payroll reports, check registers, etc. 

        Posting payroll transactions to the General Ledger

        Processing checks/ACH items related to child support, TMRS, credit unions, Nationwide, and/or any other payroll garnishment/deduction

        Filing payroll tax deposits

        Transferring  funds to clear due to/due created during payroll process

- Maintain HRA records.

- Prepare payroll reports – Form 941, TWC SUTA , Form 1095-C, Form 1095-A, and W-2’s

- Submit and monitor workers’ compensation claims and reporting.

-  Perform annual Workers Compensation Audit.

Other duties include, but are not limited to:

- Reconcile payroll accounts, A/P, and A/R accounts and perform journal entries to reflect correct amounts in the general ledger.  

- Help maintain the fixed asset list - updating and deleting as necessary,  making sure vehicle registrations are kept current,  titling new vehicle/equipment, and adding/deleting items on insurance

-  Enter Journal Entries, as required

-  Assist other City clerks with customer service and answering telephones during periods of high volume (or staff shortages) to the extent regular workload allows.

- Assist Finance Director with special reports and projects, as needed