Description
Job Summary
This position directly supports the Austin Police Department by performing high level fiscal analysis, budget monitoring, and financial oversight of federal
and state grant funds in compliance with all local, state, and federal guidelines.
The position regularly communicates with departmental personnel, performs financial reconciliations, reviews financial transactions, prepares financial
documents, and uses multiple financial software and reporting tools.
Job Description
Purpose:
Coordinates and develops budget process deliverables. Provides financial information to management by planning, developing, interpreting, monitoring, processing and reporting financial and budget information for use by management.
Duties, Functions and Responsibilities:
Essential duties and functions, pursuant to the Americans with Disabilities Act, may include the following. Other related duties may be assigned.
Assists with development of the operating or CIP budget for the department.
Performs budget analysis by implementing the organization's budget process system, providing guidance and recommendations to management in the development and completion of their budgets; finalizing the organizations budget; and monitoring the budget by preparing or reviewing current year estimates and budget variance reports, reporting on budget variances; reviewing budget forecasts; and reviewing current and historical budget information and data.
Prepares financial analysis, periodic, and ad-hoc reports by researching, compiling, monitoring, and summarizing current and historical financial information and data, reporting on variances and trends, and compiling financial information from various financial systems.
Performs debt administration by monitoring debt service schedules.
Provides financial support and monitors CIP projects. Processes and tracks task orders and other project requirements in eCAPRIS and other financial systems.
Assists with the development of department’s Business Plan and forecast.
Prepares fund summaries to keep management abreast of the financial conditions of the department.
Develops and maintains computer spreadsheets models and databases to support project data analysis and financial reporting.
Reviews and approves accounting and financial transactions by verifying documentation and accurately completing transactions.
Reviews documentation and funding information for accuracy and ensures that transactions are processed in accordance with City policy, applicable laws and regulations, and sound business practices.
Assists departments and other customers by providing procedural and financial information and guidance with financial systems.
Researches and provides information requested by City Council, City management, boards and commissions, vendors, the public, regulatory agencies, and other City offices.
Monitors State and Federal regulatory processes and provides guidance to the department regarding the financial impact of new and/or proposed legislation, regulations, and standards.
Requirements
Minimum Qualifications:
Graduation with a Bachelor’s degree from an accredited college or university with major course work in a field related to Finance, Accounting, or Economics, plus four (4) years of experience in a related field.
Graduation with a Master’s degree in Finance, Accounting, Economics, Business or Public Administration or other relevant field from an accredited college or university may be substituted for two (2) years of experience.
A five (5) year accounting (MAcy) degree or CPA designation may be substituted for one (1) year of experience.
Preferred Qualifications:
Experience with accounting and/or budgeting (analyzing, monitoring and reviewing)
Experience monitoring financial activity to ensure compliance with
policies, procedures, and generally accepted accounting principles
Experience in fiscal management and oversight of federal and/or state grants
Experience with financial software such as AIMS, e-Combs MicroStrategy, or other related financial and/or business intelligence software.
Advanced level of proficiency in Microsoft Office Suite 2016, specifically Microsoft Excel and Outlook
Ability to travel to more than one work location
