Description
Reports to: City Administrator
Salary: Commensurate with Experience
SUMMARY:
Under direct supervision of the city administrator with direction from the administrative team, the Accountant/Accounting Specialist is responsible for a variety of highly sensitive and confidential accounting duties including biweekly payroll processing, reconciliation of general ledger accounts related to payroll, managing accounts payable and the payment process, as well as being able to work both independently and collaboratively while prioritizing a diverse workload.
For more information go to www.calverttx.gov/news or call 979-364-2881.
Requirements
DUTIES AND RESPONSIBLITIES:
The Accountant/Accounting Specialist must be able to perform the following essential duties with or without reasonable accommodation.
Input payroll changes, compensation, taxes, benefits, and deductions for all city employees. Calculate payroll including overtime, compensatory pay, retro pay, and final payout for separations. Input and process biweekly payroll. Working knowledge of payroll laws regarding deductions, taxes, garnishments, workers’ compensation, FLSA, FMLA, disability benefits – STD /LTD, ADAAA, HIPAA and related employment rules and regulations
Prepare ACH files for direct deposits, garnishments, and retirement.
File tax and deduction reports as well as initiate vendor payments for deductions or benefits.
Prepare, reconcile, and transmit all payroll reports including but not limited to TMRS monthly report, TWC report, and 941 reports. Manage year-end employee W-2 and employer ACA reporting.
Maintain and update accounts payable, payroll, and general correspondence files.
Prepare financial reports and other specialized reports as requested and verify purchase orders and prepare weekly check runs.
Communicate effectively with supervisors, co-workers and others (internally and externally) both orally and in writing. Advanced interpersonal skills and the ability to work well with both internal and external customers.
Assist with end of year audit duties as assigned.
Perform vendor file maintenance, process invoices and direct payments, perform math calculations accurately
Follow City and department policies and procedures and the instructions of the city administrator with direction from the administrative team. Safeguard City property and recognize and report needed repairs. Work safely, follow safety rules and training, and maintain a clean, safe work environment. Maintain confidentiality regarding all City business. Perform additional related duties as assigned.
Ability to be punctual and maintain good attendance, work occasional overtime, and attend meetings as needed. Be flexible and organized to handle other assignments.
MINIMUM QUALIFCATIONS
High school diploma or equivalency.
Three (3) years of progressively responsible related payroll and accounts payable experience, preferably in a governmental environment. Commensurate combinations of higher education and experience will be considered.
Successfully pass background and drug screening.
Should possess a valid Class C Texas Operator’s License with an acceptable record.
PREFERRED REQUIREMENTS
Bachelor's or Associate’s degree in accounting, Finance or a related field from an institution accredited by an agency approved by the U.S. Department of Education. Years of direct or relevant municipal experience may be substituted in lieu of educational attainment.
OTHER REQUIREMENTS
Knowledge of principles and practices of computerized financial information.
Acquire and maintain a working knowledge of the City’s accounting software QuickBooks
Acquire and maintain a working knowledge of accounts payable processes such as vendor maintenance, invoice processing and payments, verifying purchase orders, and preparing weekly check runs.
Possess a keen eye for detail and diligence in identifying and correcting errors.
Experience with Microsoft programs including Word, Excel, and Outlook. Ability to type 35 words per minute and use a 10-key by touch.
Ability to record, analyze, verify, and reconcile accounting transactions. Work effectively under pressure and under deadlines.
Use logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions or approaches to problems.
Ability to perform a broad range of complex financial, accounting and administrative responsibilities.
Ability to operate office equipment including but not limited to a personal computer, copier, fax machine, postage machine, and ten-key calculator.
The ability to learn, understand, and communicate information related to the position.
Make/use repetitive hand motions over an extended period.
Walk up and down stairs. Moving within and without the office environment,
Sit, stand, move around, bend, reach, stretch, grasp, push and pull and remain upright for extended periods of time in one room. Must be able to lift or move objects weighing as much as 20 pounds.
