Description
JOB SUMMARY:
The Full Time Accounting Coordinator supports the financial and compliance functions of the Administration and Tourism Departments, with a focus on Accounts Payable, invoicing and Hotel Occupancy Tax (HOT) administration and Event Tourism Fund (ETF) grant coordination. This position is responsible for accurately recording, tracking, collecting, and reporting HOT revenues, while developing and maintaining an efficient, automated system that aligns with county reporting processes. The role ensures a seamless, professional experience for hotel partners and grant applicants while maintaining compliance with all local and state requirements.
Requirements
SUMMARY OF ESSENTIAL JOB FUNCTIONS:
Assists City Secretary in the duties of City Treasurer, to include but not limited to:
Ensuring the highest financial accountability and transparency to the City Council, City management, and citizens.
Performing all functions of accounts payable/receivable.
Ensuring timely payment of municipal bonds and other debt of the City.
Monthly financial reporting to Council.
Providing City Administrator and Department Heads with monthly budget reports
Assisting the auditor with the annual audit.
Record, reconcile, and track all Hotel Occupancy Tax payments in an organized and accurate manner.
Coordinate with local hotel partners to collect required documentation and payments.
Maintain accurate financial records and prepare monthly, quarterly, and annual HOT reports for the Tourism Director and City leadership.
Develop and implement an automated tracking and reporting system that aligns with county processes and improves efficiency and accuracy.
Identify and resolve discrepancies in reporting or payments promptly and professionally.
Assist with the administration and tracking of ETF grant applications, including intake, documentation review, and compliance verification.
Provide hands-on support to clients throughout the grant application process, including gathering required documentation and developing accurate economic impact analyses for each qualifying event.
Monitor grant deadlines and ensure all required materials are submitted accurately and on time.
Maintain organized records of applications, awards, reimbursements, and reporting requirements.
Communicate clearly and professionally with applicants throughout the grant process.
Assist the Tourism Director with grant reporting, documentation, and financial tracking.
Performs other such duties as may be prescribed by the City Secretary or Tourism Director as dictated by the nature of the position.
KNOWLEDGE, SKILLS, AND ABILITIES:.
Minimum of 2 years of accounting, bookkeeping, or financial administration experience preferred.
Experience with municipal finance, Hotel Occupancy Tax, or grant administration is a plus.
Strong attention to detail and accuracy.
Excellent organizational and time management skills, with the ability to meet deadlines.
Strong written and verbal communication skills.
Ability to handle confidential financial information with professionalism and integrity.
Proficiency in Microsoft Excel and accounting software; experience with automated tracking systems preferred.
EDUCATION AND EXPERIENCE:
Associate’s or Bachelor’s degree in Accounting, Finance, Business Administration, or related field preferred.
LICENSES AND CERTIFICATIONS:
Maintain Texas Public Funds Investment Training
Eligibility to be bonded
DISCLAIMER:
The above statements describe the general nature and level of work being performed by people assigned to this classification. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. All personnel may be required to perform duties outside of their typical responsibilities occasionally, as needed.
