Description

Provide support to the City Administrator, Department Heads, and employees, assisting in daily office duties and managing general administrative activities. Highly adaptable, bilingual, with extensive experience in office administration support and operations. Proven ability to manage complex projects, coordinate cross-functional teams, and build strong partnerships with community organizations and local agencies. Recognized for exceptional organizational, communications, and leadership skills, with a commitment to serving diverse communities while maintaining the highest level of professionalism and confidentiality. 

Requirements

EXAMPLES OF WORK TO BE PERFORMED:

        High- level administrative support to executive leadership

        Calendar Management, scheduling, correspondence, and meeting coordination

        Manage multiple priorities and complex projects while meeting deadlines in fast-paced environments

        Coordinate training programs, workshops, staff development initiatives

        Build and maintain strong working relationships with local community agencies, business owners, and residents

        Plan, organize, seek sponsorships and host community outreach events and public engagement activities

        Assist with grant research, grant writing, and reporting requirements

        Deliver engaging PowerPoint presentations for executive meetings, training sessions, and community events

        Maintain efficient office operations while improving administrative procedures and workflow

        Demonstrate exceptional time management, multitasking, problem-solving, and leadership abilities

        Exercise sound judgement, discretion, and confidentiality when handling sensitive information

        Foster positive relationships with the local communities through strong interpersonal and communication skills.

        Design and develop promotional materials for events, including flyers and digital advertisements

        Project Coordination and Event Planning

        Public Speaking

        Initiative, integrity and good judgement.

        Answer multi-line phone system. 

        Treat all employees, citizens and guests with respect and courtesy.

        Perform other duties as assigned.

REQUIRED EDUCATION, EXPERIENCE, KNOWLEDGE, SKILLS AND ABILITIES:

Graduation from High School or GED equivalent
Knowledge of basic computer skills
Ability to create flyers using Microsoft Office, Adobe Creative Cloud, Canva, etc.
Ability to maintain a schedule
Knowledge of good customer relations practices.
Skill in oral and written communication.
Skill in handling multiple tasks and prioritizing.
Skill in using computers and related software.
Skill in planning and organizing.
Skill in handling conflict and uncertain situations.
Ability to work with frequent interruptions and changes in priorities.
Ability to establish and maintain effective communication and working relationships with city employees and the public.
Valid Texas class “C” driver’s license.

DESIRED EDUCATION, TRAINING, AND EXPERIENCE:

        Minimum of one to two (2) years of office experience 

        Ability to relay factual and accurate messages.

        Legible handwriting.

        Ability to operate various office equipment, i.e. copy machine, calculator, fax machine, etc.

        Computer proficiency to include Google Suites, Microsoft Word, Outlook, and Excel, Adobe, Canva, etc.

        Ability to maintain confidentiality.

        Ability to organize and prioritize assignments.

        Preferred bilingual