Description
The City of Sugar Land is seeking a full-time Agenda & Public Meeting Coordinator in the City Clerk's Office.
The Agenda & Public Meeting Coordinator plays an important role in supporting transparent and efficient City operations. As part of the City Clerk’s Office, this position works closely with City departments to ensure agenda items are accurate, timely, and ready for public meetings.
The coordinator supports all City boards and commissions and manages key aspects of public meetings, including presentations, live streaming, electronic voting, and audio-visual recording. This role also ensures meeting information is properly recorded, published, and archived, helping maintain accessibility and public trust in the City’s decision-making process.
Why Should You Join Our Team?
Our trailblazing culture focuses on our employees, our citizens and the services we provide to our community. We are a data-driven and innovative full-service municipality located approximately 20 miles southwest of downtown Houston that invests in our team and offers real opportunities for career growth. We pay our Agenda & Public Meeting Coordinator starting salary of $58,677– $67,475 depending on your qualifications and experience. We also offer great benefits and perks available on your first day of employment, including: City-subsidized health benefits; life and disability insurance; a variety of voluntary benefits; a robust pension plan with TMRS to set you up for a fulfilling retirement; a down-to-earth casual environment and dress code; and a positive team-oriented culture stemming from a long-term commitment to innovation and inclusion.
Benefits At-A-Glance:
City-subsidized Medical and Dental Insurance with a variety of plan options;
City-paid Basic Life Insurance @ 1x your annual salary and Long-term Disability;
Voluntary Vision, Supplemental Life Coverage (for you and your family), Aflac indemnity plans such as Accident, Cancer, Hospitalization and Critical Illness, Short Term Disability and pre-paid legal benefits through Legal Shield;
9 paid holidays and up to 3 floating holidays to use at your discretion;
A generous vacation package with accruals starting on day 1;
Paid sick leave;
Paid Parental Leave;
A robust pension plan with TMRS includes your 7% contribution with 2:1 match by the City;
You won’t contribute to Social Security, but you can further your retirement income by contributing to a Deferred Compensation (457b) plan;
Longevity pay for each month of service after your first 13 months of employment;
On-site Wellness facilities and programming (mind, body spirit & financial preparedness); and
Access to multiple mental health benefits and resources, including a robust EAP…
If we have your attention… Please. Continue. Reading!
Our City Mission: WE ARE TRAILBLAZERS! Relentless in Our Pursuit of Good so that Our Employees, Residents, and Businesses Can Enjoy a Life Better than They Can Even Imagine.
Our Employee Values: Our values ignite passion, drive, and a sense of purpose, fostering a thriving and successful organizational culture!
We follow the BLAZE Values:
Bold: We encourage each other to be bold in our ideas, decisions, and actions. We embrace innovation and take risks to drive progress.
Loyal: We are loyal to each other, the City and our Mission and Vision. We support each other to foster a cohesive and collaborative work environment. We celebrate our successes and address the challenges facing us, together.
Adaptable: We are resilient because we adapt to changing landscapes and market dynamics. We are flexible and understand the need for work-life balance. We embrace new technologies and evolving trends.
Zealous: We are committed to excellence in all endeavors. We encourage each other to strive for the highest standards of public service, quality, and performance. We hold ourselves, and each other, accountable for our words and actions.
Empowered: We are empowered with the necessary resources, opportunities, and responsibilities to excel in our roles. We seek out opportunities for development and growth, and help others do the same. We are inclusive, we embrace our differences and recognize the strength that comes from different perspectives and experiences.
We are TrailBLAZErs!
Are we the right fit for YOU?
Ask yourself: Do you enjoy working with people? Are you organized and detail-oriented? Can you manage your time well and prioritize multiple tasks effectively? Do you embrace change? Do you enjoy working in a professional AND casual environment? Are you an advocate of team-work? If so, please consider applying for the Agenda & Public Meeting Coordinator position today!
As a Agenda & Public Meeting Coordinator, you will:
Manages the agenda process for all Boards and Commissions. Acts as the liaison between the City Clerk’s Office and the Boards and Commissions Department Liaisons regarding the agenda process.
Develops, implements and maintains the interdepartmental policy for the Boards and Commissions agenda process. Supports ongoing training efforts with departments and offices concerning the agenda item preparation process and software. Continuously monitors and provides feedback regarding the City’s agenda coordination process including recommendations for internal process improvements, as needed.
Coordinates agenda review meetings with the Board Liaisons to determine importance and priority of agenda items, as needed. Ensure that all documents are in proper order and distributes final approved agenda.
Collaborate with various City departments to schedule public meetings, including City Council sessions, board meetings, and public hearings, ensuring compliance with legal requirements and accessibility for all attendees.
Prepare and disseminate public notices in accordance with open meetings laws and City regulations.
Facilitate public participation, manage speaker registration, and provide information to citizens regarding meeting procedures.
Attend all public meetings in the City Council Chamber, coordinate with departments for meeting presentations, and manage streaming video files employing HTML.
Work as an essential employee before, during, and after emergencies or disasters.
Perform other duties and tasks as assigned by the Director or their designee(s).
Requirements
Education:
Associate degree in Information Technology, Systems Management, Records Management, or a related field. Bachelor’s degree.
Relatable Work Experience:
At least 2 years of experience troubleshooting Windows-based computers and common office software.
Experience creating and documenting technical procedures and instructions, and working with audio/visual equipment, systems, and agenda or records management software.
Experience working in a municipal or government environment preferred
Equivalent education, training, or work experience may be considered in place of the formal degree requirements if it provides the necessary skills.
License and/or Certification:
Valid Texas Driver License
Texas Notary Commission (must be eligible to become a Texas notary)
Texas Municipal Clerk's Certification (preferred)
The citizens of Sugar Land depend on City employees before, during and after an emergency or disaster to provide or restore essential public services for the health, safety and quality of life for our community. In the event of a wide scale emergency that could impact our community, all employees must be ready to assist in managing the crisis and will be considered essential for the continuity of governmental operations.
Our success is achieved by the courage to do things differently and accept that failure will occur on the path to innovation.
The City of Sugar Land is an equal Opportunity employer.
