Description

The City Secretary / Assistant City Administrator supports the City Administrator in the management and coordination of daily municipal operations. This position assists in implementing City Council policies, overseeing departmental activities, advancing strategic initiatives, and ensuring efficient delivery of public services. The City Secretary / Assistant City Administrator acts as a key supporting advisor, project manager, and administrative leader within the organization.

Requirements

Examples of Duties

• Serves as the City’s Public Information Officer for Public Information Act matters; coordinates timely responses to requests.
• Serves as Records Management Officer; develops, implements, and maintains the City’s records retention schedule.
• Oversees departmental and citywide compliance with records retention, archiving, and disposition procedures.
• Serves as Election Administrator for City elections in accordance with the Texas Election Code.
• Coordinates with the County Elections Administrator on election operations, contracts, notices, ballot proofing, and candidate filings.
• Provides election-related information to candidates, voters, and the public.
• Provides administrative and project support to the Executive Director of Management Services, Mayor, City Council, City
• Administrator’s Office, and Boards/Commissions.
• Oversees Administration-related website content, including elections and Council information.
• Administers oaths, notarizes City documents, and ensures proper execution of contracts and legal instruments.
• Receives petitions, initiatives, referendums, recalls, and candidate filings; verifies documents as required by law
• Assist in planning, directing, coordination, and implementation of operations of the city departments to ensure alignment with organizational goals and compliance with policies, regulations, and state law.
• Provide guidance and support to department heads, helping resolve operational challenges and improve performance.
• Assist in developing and executing citywide strategic plans, special projects, and administrative initiatives.
• Oversee or support the development of city policies, procedures, and internal management practices.
• Serve as Acting City Administrator when designated by Mayor or City Administrator.
• Assist with the preparation, presentation, and management of the annual operating and capital budgets.
• Review departmental budget submissions and monitor budget performance throughout the fiscal year.
• Analyze financial data, program costs, and operational efficiencies to support informed decision-making.
• Prepare staff reports, agenda items, presentations, and recommendations for the City Administrator and City Council.
• Represent the City at meetings, public events, and regional collaborations as assigned.
• Work with community stakeholders, residents, and local organizations to address concerns and strengthen city services.
• Ensure City operations comply with federal, state, and local laws, including the Texas Local Government Code, personnel laws, and procurement regulations.
• Support management of contracts, grants, and interlocal agreements.
• Help coordinate audits, reporting requirements, and regulatory submissions.
• Assist with personnel management, recruitment, performance evaluations, and employee development programs.
• Support the maintenance of a strong organizational culture focused on accountability, service, and professionalism.
• Help address employee concerns and coordinate internal communications.
• Lead or assist with complex projects such as infrastructure planning, economic development initiatives, policy updates, and technology improvements.
• Oversee timelines, budgets, deliverables, and interdepartmental coordination.

Experience and Training

• Bachelor’s degree in Public Administration, Business Administration, Political Science, or a related field.
• Experience in municipal government or public administration.
• Strong knowledge of local government operations, budgeting, personnel administration, and state/local regulatory requirements.
• Excellent communication, analytical, and leadership skills.
• Ability to manage multiple projects, meet deadlines, and work effectively with diverse stakeholders.
  

Preferred Qualifications

• Master’s degree in Public Administration (MPA) or related field.
• Texas municipal experience or familiarity with Texas statutes and municipal practices.
• Experience working in small or rapidly growing communities.
• Certification such as ICMA-CM or eligibility to pursue it.
• Certificates and Licenses Required
• Valid driver's license.

Compensation

• Starting salary is depends on qualifications (DOQ)

Probationary Period

This position requires a six-month probationary period to demonstrate the abilities and aptitudes to perform the duties of the job before permanent employment.