Description

The City of Dumas is accepting applications/resumes for City Secretary.  Dumas is a home rule city with a population of 15,000.  Dumas employees approximately 125 employees.  The City Secretary works with all city departments and various organizations within the city.  The City Secretary works directly with the City Manager, Mayor and City Commissioners.

Requirements

ESSENTIAL FUNCTIONS OF THE JOB:

Serve as the official records custodian for the City, ensuring accurate recording and maintenance of meeting minutes, ordinances, resolutions, contracts, and other official records.
Prepare and post notices of meetings in accordance with legal requirements.
Coordinate and manage the City's records management program, including retention and destruction schedules.
Respond to public information requests and facilitate access to public records in a timely manner consistent with the Public Information Act.
Assist in the preparation of and distribute City Commission and Parks and Recreation Board agendas and supporting materials.
Attend City Commission and Parks and Recreation meetings and record minutes of the proceedings.
Maintain the official roster of City officials and board and committee appointments.
Maintain the City's Code of Ordinances and recommend updates as needed.
Coordinate municipal elections and serve as the election officer.
Texas Registered Municipal Clerk desirable but not required.

REQUIRED KNOWLEDGE, SKILLS, AND ABILITIES:  

 Proficiency in office management, record keeping, and document control.
Strong understanding of municipal government processes and procedures.
Excellent written and verbal communication skills.
Ability to maintain confidentiality and exercise discretion.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
Experience with INCODE and Laserfiche a plus