Description

POSITION DESCRIPTION

City Secretary

Full-time, Exempt

Salary NTE $51,500/ Annually

Benefits: The Village offers a competitive benefits package including but not limited to a 2:1 TMRS match, health insurance, and 15 days of vacation.

Resumes accepted online at www.saladotx.gov, at the Village of Salado Municipal Building, 301 N. Stagecoach Road, Salado, TX or via email to gpence@saladotx.gov.

Requirements

a) Prepares and posts agendas and public notices for all Board of Aldermen (BOA), Planning & Zoning Commission meetings, and other board or commission meetings, as necessary.

b) Attends all meetings of the BOA; and prepares and preserves official minutes, records, laws, resolutions, ordinances and actions of the BOA.

c) Compiles and prepares BOA and Planning & Zoning Commission agenda materials for distribution.

d) Prepares ordinances and resolutions in coordination with the Village attorney.

e) Serve as the general bookkeeper, with oversight from the Village Treasurer.

f) Maintains all Village contracts and agreements. Assists Village Administrator with creating draft agreements and contracts for review by the Villages attorney.

g) Updates the Official Village of Salado website

h) Prepares documents for and administers the bidding process for Requests for Proposals (RFP’s) and Requests for Qualifications (RFQ’s).

i) Maintains custody of the City seal and attests to official documents.

j) Responsible for releasing public information in accordance with the Texas Public Information Act.

k) Administers oaths and attests contracts, assessment certificates and other legal instruments when executed by the authorized officers of the Village.

l) Serves as Record Management Officer and oversees the Village's record retention program. Assists in preparation and notification of official actions.

m) Serves as administrator for all municipal elections, including posting and publishing of notices as required by law. Handling all early voting procedures and being available in the City Secretary's office on Election Day.

n) Receives petitions, initiatives, and referendums, and applications for office, and verifies applications and petitions on behalf of the Village.

o) Certifies acknowledgment of all applications for permits or licenses to serve alcoholic beverages within Village limits.

p) Prepares correspondence for the City Secretary's Office, the Village Administrator, and the Mayor and Board of Aldermen as required.

q) Assists the Village Administrator on special projects and initiatives.

r) Provides back up for the court clerk, as needed.

s) Engross and Enroll all laws, resolutions, and ordinances of Board of Aldermen. Keep a register of all bonds and bills issued by the municipality.

t) Perform such other duties as the Village Administrator and/ or the Board of Aldermen may require.