Description
To apply on the City website, click this link
Overview
The IT Contracts/Funds Administrator (CFA) is responsible for executing, overseeing, and managing contractual agreements, and financial transactions for the Information Technology (IT) Department. Primarily will manage contracts, ensure compliance, handle financial transactions related to funds and budget and support IT with agenda item preparation and monitoring. This position requires knowledge and understanding of legal and financial processes, excellent organizational and communication skills.
Requirements
Responsibilities
The IT Contracts/Funds Administrator i(CFA) is responsible for executing, overseeing, and managing contractual agreements, and financial transactions for the Information Technology (IT) Department
Primarily will manage contracts, ensure compliance, handle financial transactions related to funds and budget and support IT with agenda item preparation and monitoring
This position requires knowledge and understanding of legal and financial processes, excellent organizational and communication skills
Drafts, executes and monitors various contracts, task orders, change orders, construction contracts, and delivery orders
Responsible for working with Procurement to advertise and distribute RFQs and RFPs to potential vendors
Reviews and monitors active contracts, ensures the contracts have defined scope of work, schedules, indemnification provisions, and disclosure provisions
Coordinates with department managers and vendors to prepare and maintain contracts project budgets, ensuring ongoing accuracy and proactively addresses any potential financial challenges to prevent additional cost
Assists in preparing comprehensive City Council agenda items for IT in collaboration with the IT Operations Business Manager to include funding details and background research for contracts and/or service agreements
Monitors the entire process to align with budget, address any deviations and finalize contract and or service agreement with vendors
Reviews all invoices, prepares scope of work in collaborations with managers, and project funding
Provides contract cost information for budget purpose and oversees project close outs, monitors active contacts and warranties, ensuring contract/vendor compliance with financial and contractual obligations
Schedules and follows up on maintenance and expiration of contracts and/or service agreements
Ensures vendors provide what has been specified in the scope of work
Maintains all documentation of contracts and/or services agreements for audits and reports
May be asked to perform other duties as assigned
Position Type and Typical Hours of Work
Exempt – Full-Time
Flexibility to work evenings, weekends, and holidays is a schedule requirement
In the event of an emergency, employees are required to work to provide for the safety and well-being of the public, including the delivery and restoration of vital services.
The above statements are intended to describe the general nature and level of work being performed by individuals assigned to this job. They are not intended to be an exhaustive list of all responsibilities, duties, and skills required of personnel so classified in this position. This job description is subject to change as the needs and requirements of the job change.
Qualifications
Bachelor’s Degree (BA/BS)
Three (3) years of experience
Licenses and Certifications
Required
A valid driver's license is required; successful out-of-state candidates must be able to obtain a valid Texas driver's license within 90 days of hire
Employment Testing
Employment is contingent on passing any post-offer pre-employment screening as listed below:
CJIS Background Check: Yes
Motor Vehicle Record Check: Yes
Drug Screening: Yes
Physical Exam: Yes
Basis of Rating
A recruitment consultant will evaluate all applications against the posted qualifications and may request additional information. The city may also conduct additional skill assessment tests, in addition to the panel interview.
Supplemental Information
Any position that lists a minimum qualification for education level and/or license/certification will require the applicant to provide proof of documentation if selected for hire into the position with the City of Corpus Christi.
The City of Corpus is an Equal Opportunity Employer and complies with the Americans with Disabilities Act and Uniformed Services Employment and Reemployment Rights Act (USERRA). If you require an accommodation in order to apply for a position, please request assistance from the Human Resources Department.
