Description

DEPUTY CITY CLERK IN TRAINING: Utilizing the Internet and computer programs such
as Word or Excel to coordinate employee information (i.e., set up new hires/terminations;
employee evaluation notices and changes; health insurance inquiries; credit union inquiries;
workers compensation claims and other related employee procedures); With professionalism and
courtesy, receive and direct all phone calls and visitors/customers. Type, copy and distribute
letters, memos and other documents as needed from the City Clerk Assist in maintenance of
records and files both current and in records management. Use of Internet resources for research
of information in addition to review and research of files for information as required and needed
by the City Clerk. Coordinate and contact Council members, various boards and committees for
meetings as directed by the City Clerk. Under the supervision of the City Clerk, issue birth and
death certificates to customers in compliance with State law. Perform other duties as assigned.
DEPUTY CITY CLERK I: Complete all enrollment processes for new employees and assist
current employees with benefit and employment information. Learn duties of the City Clerk and in
her absence assume duties. Perform other duties as assigned
DEPUTY CITY CLERK II: Assist citizens in the completion of Acknowledgement of Paternity
documents in compliance with State law. Complete all enrollment processes for new employees
and assist current employees with benefit and employment information. Under supervision of the
City Clerk - process payroll, maintain employee files and employee database. Perform other duties
as assigned.
DEPUTY CITY CLERK III: All duties of a Deputy City Clerk II. In coordination with City
Clerk maintain City website with updated information. Perform other duties as assigned
DEPUTY CITY CLERK IV: All duties of a Deputy City Clerk III. Perform other duties as
assigned.

Requirements

DEPUTY CITY CLERK IN TRAINING: High school diploma or equivalent; Computer
knowledge with typing skills of at least 40 words per minute; Valid Texas driver’s license; One
year secretarial experience
DEPUTY CITY CLERK I: Three years office/secretarial experience; Complete 6 month
probationary period as Deputy City Clerk in Training
DEPUTY CITY CLERK II: Three years office/secretarial experience; Two years as Deputy City
Clerk I experience; Certification in the Acknowledgement of Paternity Program through the Texas
Office of the Attorney General
DEPTY CITY CLERK III: Two years Deputy City Clerk II experience; Records Management
Training; Open Meetings/Open Records training
DEPUTY CITY CLERK IV: Two (2) years as Deputy City Clerk III ; Certified as a Texas
Registered Municipal Clerk through the Texas Municipal Clerks Certification Program