Description

The City of Bryan Police Department is currently accepting applications for Police Executive Assistant. This position performs a wide variety of complex, responsible, and confidential administrative and clerical responsibilities in direct support of the Police Chief and Assistant Chiefs for the Bryan Police Department.

Work Schedule:
Monday-Friday; 8am-5pm

Hiring Pay Rate:
$22.00-$25.00/hour (depending on qualifications)

Responsibilities:

• Responds to telephone, e-mail, or in-person inquiries from citizens, City staff, and other agencies; exercises discretion in determining the nature of such inquiries and where and how they may be most appropriately expedited.
• Composes, types, reviews, and/or edits a variety of correspondence, reports, forms, meeting minutes, flyers, invitations, presentations, and other specialized materials ranging from routine to complex. Often handles confidential/sensitive information.
• Assists with maintaining calendars; schedules meetings, appointments, conferences, training, and travel arrangements, as needed. Processes travel and training expenses.
• Coordinates and plans promotion, retirement, and award ceremonies; assists with other department functions/events, as needed.
• Assists with meeting preparations; attends meetings and prepares meeting minutes, as needed.
• Completes and monitors the flow of all necessary documents related to personnel matters.
• Serves as the initial point of contact for most City departments, including off-duty scheduling and billing.
• Maintains a master list of department employee information including phone number, address, duty assignment, seniority, work extension, and vacation/sick/holiday/comp time balances.
• Performs records management for the department by organizing and maintaining paper and electronic records and files, scanning documents into City’s imaging system (Laserfiche), and ensuring compliance with records retention guidelines.
• Responds to open records requests, as needed.
• Prepares a variety of fiscal, administrative, operational, and other specialized reports on a monthly, annual, or as-needed basis.
• Maintains a high level of understanding of interdepartmental processes to assist in facilitating appropriate communication and referral of tasks.
• Provides general administrative/clerical support including data entry, filing, copying, scanning, faxing, ordering office supplies, and processing incoming/outgoing mail.
• Troubleshoots office equipment issues and schedules maintenance with the IT Department or the appropriate equipment vendor, as needed.
• Assists with special projects and other related duties, as assigned.
• Responds regularly and promptly to work.

Minimum Qualifications:

• High School Diploma or GED, plus additional experience, training, and/or course work in business, public, or office administration.
• Must possess at least 4 years of directly related office experience performing administrative, clerical, financial, or similar office support responsibilities in a professional office environment.

Preferred:

• Additional higher education such as an Associate’s/Bachelor’s degree or completion of a vocational program in office administration.
• Experience directly supporting executive-level staff and/or managing an office.

Equivalent combinations of related education, experience, certification, and training may be considered.

Licenses, Certifications & Special Requirements

• Texas Class C driver’s license with a good driving record as measured by the City’s evaluation system.
• Must be able to pass an extensive pre-employment background check.
• Applicants must not possess a felony or Class A misdemeanor conviction; or a Class B misdemeanor conviction within the past 10 years.