Description

The Finance Clerk performs accounting, financial recordkeeping, cash handling, and general administrative duties for the City. The position supports the City’s day-to-day financial operations, including accounts payable, cash receipting, payroll processing, bank reconciliations, and customer service. The Finance Clerk works under the direct supervision of the City Secretary and must exercise accuracy, confidentiality, sound judgment, and professionalism.

A full job description can be viewed on the City's website.

All applications MUST include an employment application.

Requirements

Primary Responsibilities:

• Receives, reviews, codes, and enters vendor invoices for accounts payable; verifies required approvals and supporting documentation; prepares payments; maintains organized vendor files; and responds to vendor inquiries.
• Processes incoming payments and daily cash receipts, including cash, checks, electronic payments, permit fees, court-related payments, and other City revenues; issues receipts and accurately records transactions in the City’s accounting system.
• Balances daily cash collections and prepares deposits; ensures funds are safeguarded and deposited in accordance with City policies and internal control procedures.
• Assists with payroll processing, including reviewing timesheets, entering payroll data, verifying deductions and leave balances, preparing payroll-related reports, and maintaining confidential payroll records.
• Performs monthly bank reconciliations for City bank accounts and researches and resolves discrepancies in a timely manner.
• Assists with general ledger maintenance by preparing routine journal entries, reviewing account activity, reconciling assigned accounts, and supporting month-end and fiscal year-end closing processes.
• Maintains accurate financial records and supporting documentation in accordance with City policies, audit requirements, records retention schedules, and applicable laws.
• Assists with preparation of financial reports, budget worksheets, audit schedules, accounts payable reports, payroll reports, and other financial information requested by the City Administrator or external auditors.
• Coordinates with City staff to obtain documentation, correct coding, resolve discrepancies, and ensure financial transactions are complete and properly supported.
• Customer Service and Administrative Responsibilities:
• Answers telephone calls, greets visitors, and provides courteous and professional customer service to residents, vendors, contractors, and members of the public.
• Accepts payments, permit applications, and other documents submitted at City Hall and routes information to the appropriate staff member or contracted service provider.
• Responds to routine questions regarding City accounts, fees, payment procedures, permits, and general City services, while referring policy, legal, or complex matters to the appropriate staff member.
• Assists with maintaining office records, scanning and filing documents, preparing correspondence, and performing other general clerical duties.
• Provides backup assistance for front-counter operations and other routine administrative functions as needed.
• Maintains confidentiality of payroll, banking, personnel, customer, and other sensitive information.
• Performs other duties as assigned by the City Secretary or City Administrator.