Description

Under the General supervision of the City Administrator, the Human Resources Generalist provides a wide variety of complex and routine administrative services for all city employees.  This position requires the ability to learn multiple systems carry out responsibilities in the following functional areas: payroll, recruitment/employment, benefits administration, employee relations, training, performance management, onboarding, and employment law compliance. In addition handle all accounts payable and receivable.  

Requirements

General Expectations for All Employees:

For our Balcones Heights team to serve our customers (internal and external) with superior services that are accessible, efficient, cost effective, and transparent, we hold these expectations for all employees: 

        Learn and demonstrate an understanding of how team, department, and City (municipal &    

academic) goals are interconnected. 

        Contribute to a positive work culture and maintain confidentiality.

        Ability to assess personal work performance and/or the work performance of the team. 

        Contribute to the development of others and/or the overall organization. 

        Ability and willingness to work in a collaborative environment to demonstrate team skills, and to perform a fair share of team responsibilities. 

        Ability to continuously learn and develop through a mix of internal and external training opportunities, and when applicable, encourage and/or mentor teammates to do the same. 

Duties and Responsibilities:

     Prepare accurate payroll for distribution to employees following established procedures.

     Prepare and post all payroll changes including payroll deductions, salary changes, termination, and new employee information.

     Compile, maintain, and file all reports, records, and other documents as required including maintaining payroll and related files such as payroll records, absent-from-duty reports, and service records.

     Facilitates new hire onboarding processes; prepares new hire packets and offer letters, and ensures appropriate correspondence is sent to all applicants.

     Ensures all new hire documentation is completed accurately, and proof of all job requirements (including diplomas, certifications, references, etc.) is obtained.

     Conducts reference and background checks.

     Serves as initial HR contact for municipal and academic staff to identify and resolve various issues.

     Performs benefits administration, including claims resolution, change reporting, and communication of benefits information to employees

     Assists City Administrator with the bid process for insurance and other benefits; makes recommendations for changes to current benefits. 

     Assists in updating personnel handbooks with updated policies and procedures.

     Ensures all recruiting documentation (advertising, forms, applicant tracking spreadsheets, files, interview notes, etc.) are accurate, consistent, and professional, and is maintained according to record retention guidelines

     Reports, maintains and monitors all workers' compensation case files; follows-up on open cases 

     Maintains human resource information system records, personnel files, and compiles reports from various databases

     Maintains compliance with federal, state and local laws and regulations pertaining to employment and benefits.

Other Duties:

        Recommends employee relations practices necessary to establish a positive employer-employee relationship and promote a high level of employee morale and motivation.

        Assists City Administrator with special projects and/or other tasks, as assigned.