Description
Under the general supervision of the City Clerk/Director of Human Resources, this position is responsible for planning and administering the various Human Resources functions for the City. These include the professional, technical, and analytical Human Resources (HR) duties in recruitment, benefits, compensation, employee relations, leave of absence administration, program compliance, records management, worker’s compensation, payroll and special projects.
Requirements
Essential and other important responsibilities and duties may include, but are not limited to, the following:
Responds to questions from and advises applicants and the general public regarding City's employment policies and processes. Responsible for planning, directing and administering various human resources programs, ensuring compliance with federal and state mandated regulations including FLSA, ADA, COBRA, EEO, HIPPA and FMLA as it relates to municipal employment. Responds to and completes requests for salary and benefits surveys and benchmarks. Monitors documents, procedures, and policies for compliance with federal, state, and City policies and practices; maintains HR records and confidential employee personnel files and assures compliance with state and federal regulations. Replies to external employment verification and open records requests.
Provide essential financial and clerical support related to personnel to the Finance Department.
Maintains the integrity, professionalism, values, and goals of the City by assuring that all rules and regulations are followed, and that accountability and public trust are preserved.
Complies with all existing governmental and labor legal and government reporting requirements including any related to Equal Employment Opportunity (EEO), the Americans with Disabilities Act (ADA), the Department of Labor, and so forth.
Oversee the recruitment of high-quality employees by developing job descriptions and advertisements, tracking candidate applications, performing reference checks and background screenings, conducting pre-employment interviews and conducting onboarding processes.
Plans and coordinates the recruitment and selection process; monitors hiring process to assure adherence to HR policies; coordinates interview process, including coordination with hiring managers, testing and selection process. Plans and coordinates the onboarding and offboarding processes. Process all personnel/payroll changes in the current human resource system. Assists with employee relations matters, policy interpretation, and basic disciplinary documentation.
Assists with payroll support, including leave administration and tracking (FMLA, workers’ compensation, extended medical leave), maintaining employee data, leave balances, and personnel changes.
Maintains all personnel data in all the city’s systems as well as processes routine uploads to the pension, benefits and deferred compensation files after each payroll.
Provides guidance to directors and managers in addressing hiring processing, benefits, promotions, responds to inquiries and requests from employees, related agencies and the public including open records requests.
Researches and assists the City Clerk with developing and revising personnel policies and procedures and applicable forms.; reviews and recommends policy updates as needed; provides employees with information about policies, job duties, working conditions, wages, promotional opportunities and employee benefits; manages the personnel files.
Processes volunteer background checks.
Oversees the employee benefits program; serves as liaison to the City’s third-party benefits brokers and assists brokers with preparation of annual health and ancillary insurance renewals, evaluation process, and open enrollment; communicates benefit information to employees; enters employee benefit changes into city system and insurance companies’ systems; reconciles monthly insurance bills to employee benefit deductions and forwards reconciled invoices to Finance for processing.
Manages the filing of Worker’s Compensation claims with the city’s insurance carrier, monitors open claims and claims experience, coordinates Family and Medical Leave Act, salary continuation and administrative leave policies when applicable.
Manages employees’ leave of absence including Family Medical Leave Act (FMLA), Military (USERRA), Workers’ Compensation (WC), Non-FMLA, and administrative leave.
Produces and maintains statistical reports for the HR department. Keeps abreast of HR trends and assists with other administrative tasks as needed.
Create business cards for City personnel as needed. Assist with other clerical and administrative duties to support City Clerk operations.
