Description

Under the general supervision of the City Manager, this position is responsible for planning and administering the various Human Resources functions for the City. These include the professional, technical, and analytical Human Resources (HR) duties in recruitment, benefits, compensation, employee relations, leave of absence administration, program compliance, records management, worker’s compensation, payroll and special projects.  

Requirements

Essential and other important responsibilities and duties may include, but are not limited to, the following:

Responsible for planning, directing and administering various human resources programs, ensuring compliance with federal and state mandated regulations including FLSA, ADA, COBRA, EEO, Civil Rights Act, HIPPA and FMLA as it relates to municipal employment.
Maintains the city’s payroll system and all applicable data while processing payroll on a bi-weekly basis. Providing essential financial and clerical support to the Finance Department. This position will be primarily responsible for the biweekly timekeeping and payroll process for approximately 50 employees, maintaining payroll records, and all payroll reporting requirements.
Maintains the integrity, professionalism, values, and goals of the City by assuring that all rules and regulations are followed, and that accountability and public trust are preserved.
Complies with all existing governmental and labor legal and government reporting requirements including any related to Equal Employment Opportunity (EEO), the Americans with Disabilities Act (ADA), the Department of Labor, and so forth.
Plans and coordinates the recruitment and selection process; monitors hiring process to assure adherence to HR policies; coordinates interview process, including coordination with hiring managers, testing and selection process. Plans and coordinates the onboarding and offboarding processes. Process all personnel/payroll changes in the current HRIS system.
Provides guidance to directors and managers in addressing hiring processing, benefits, promotions, responds to inquiries and requests from employees, related agencies and the public including open records requests.
Oversee the recruitment of high-quality employees by developing job descriptions and advertisements, tracking candidate applications, performing reference checks and background screenings, conducting pre-employment interviews and conducting onboarding processes.
Cross-trains in various department functions.
Responds to and completes requests for salary and benefits surveys and benchmarks.
Monitors documents, procedures, and policies for compliance with federal, state, and City policies and practices; maintains HR records and confidential employee personnel files and assures compliance with state and federal regulations.
Researches and assists the Assistant City Manager with developing and revising personnel policies and procedures and applicable forms.; reviews and recommends policy updates as needed; provides employees with information about policies, job duties, working conditions, wages, promotional opportunities and employee benefits; manages the personnel files.
Maintains all personnel data in all the city’s systems as well as processes routine uploads to the pension, benefits and deferred compensation files after each payroll.
Oversees the employee benefits program; serves as liaison to the City’s third-party benefits broker and assists broker with preparation of annual health and ancillary insurance bid, evaluation process, and open enrollment; communicates benefit information to employees; enters employee benefit changes into city system and insurance companies’ systems; reconciles monthly insurance bills to employee benefit deductions and forwards reconciled invoices to Finance for processing.
Manages the filing of Worker’s Compensation claims with the city’s insurance carrier, monitors open claims and claims experience, coordinates Family and Medical Leave Act, salary continuation and administrative leave policies when applicable.
Manages employees’ leave of absence including Family Medical Leave Act (FMLA), Military (USERRA), Workers’ Compensation (WC), Non-FMLA, and Administrative leave.
Performs other duties as assigned.