Description

MUNICIPAL COURT CLERK

DEFINITION

Under general direction, this independent position performs daily legal operations of the Municipal Court Department while possessing strong organization and basic accounting skills. Works very closely with the Prosecutor, Municipal Court Judge and Police Department in all processes of the Court. Performs administrative duties in assisting City Administration. 

ESSENTIAL DUTIES AND RESPONSIBILITIES

Under direct supervision of the City Secretary, performs clerical and administrative functions necessary to support the Municipal Court, requiring knowledge of Municipal Court procedures and traffic laws. Provides support for the Municipal Court Judge and Municipal Court Prosecutor in their functions of administering justice to include, but are not limited to: processing citations, collecting fines and fees, filing state reports and processing payment to the state, scheduling hearings, court dates and trials, maintaining the warrant database, preparing court dockets, and summons, assisting with the preparation of complaints, judgements, processing and clearing warrants, corresponding with defendants and attorneys, serving as courtroom clerk, data entry. Performs other secretarial tasks to assist in the support of Court and City Administration. Has extensive public contact requiring judgement, initiative, discretion, and tact. Ability to oversee multiple tasks simultaneously. Must have effective communication skills, ability to work in a fast-paced environment, and deal with conflict. Must have cash handling experience. Preference will be given to a candidate that has experience with Municipal Court procedures and Incode software. Spanish language skills are a plus.

EMPLOYMENT STANDARDS

Education, Training and Experience: High school diploma or GED, and prior municipal court experience is required.  Excellent verbal and written communication skills.  Strong organization skills and attention to detail; the ability to accurately convey information to others and to keep accurate and organized records.  Computer skills including proficiency in Microsoft Outlook, Word, Excel, and Incode. Ability to communicate effectively and professionally with e-mail, and any other functions deemed necessary by management.

Knowledge of: Court Administration, general municipal court and office procedures, and City administration policies.  Customer service principles, protocols and methods.  

Ability to: Work independently and as a team member, maintaining composure and confidentiality, and working effectively in a high-pressure environment with changing priorities. Understanding, and applying relevant laws, rules, ordinances, codes, and regulations.   

Licenses and Certificates: Valid Texas Driver’s License. Must obtain Municipal Court Clerk Certification, Level I within 18 months of hire date.  Ability to obtain Notary Public certificate within the first year of employment. Additional technical training and certification may be required. 

WORKING CONDITIONS                                                                                                          

Work is performed in a standard office environment.