Description
GENERAL PURPOSE:
Under the general direction of the Finance Director, the Staff Accountant performs professional accounting and financial reporting functions, including preparation and posting of journal entries, maintenance of balance sheet schedules and the general ledger, bank reconciliations, and support of budget development and annual audit activities. The position participates in monthly and year-end closing processes and ensures compliance with established financial policies and accounting standards.
PRIMARY DUTIES AND RESPONSIBILITIES
Ø Perform professional accounting activities in compliance with applicable standards and specifications, including general ledger reconciliation, financial reporting, budgeting, auditing, and recordkeeping.
Ø Prepare, review, post, and verify accounting entries to maintain, correct, and adjust accounting records with appropriate supporting documentation.
Ø Manage accounts receivable activities, including recording and reconciling daily deposits, credit card transactions, and other receipts, ensuring accurate coding to the general ledger and proper documentation of all cash receipts.
Ø Monitor and reconcile various accounts to verify funds availability and expenditure classification.
Ø Prepare financial reports for various City departments; enter updated information into the financial system and maintain accurate financial records.
Ø Coordinate assigned portions of the annual financial audit, including preparation of year-end financial statements, supporting schedules, required documentation, and timely responses to auditor inquiries.
Ø Manages the City’s fixed asset functions by compiling, tracking, and recording capital purchases, and ensuring purchases are recorded into the fixed asset system.
Ø Prepare bank reconciliations and resolve bank discrepancies.
Ø Assist with tracking and reporting of grant funds to ensure compliance with applicable requirements.
Ø Assist in monitoring cash balances and fund activity to support liquidity management.
Ø Assist in developing, implementing, and monitoring internal controls to ensure compliance with GAAP, GASB standards, and City financial policies; identify and recommend process improvements to mitigate risk.
Ø Assist in the preparation and administration of the budget.
Ø Serve as back-up to the Accounting Assistant in preparing bi-weekly payroll, preparing payroll reports and payments, and processing weekly accounts payable.
Ø Assist with special projects assigned by the Finance Director.
Ø Additional job duties and responsibilities as assigned.
Requirements
MINIMUM QUALIFICATIONS:
Education and Experience:
Ø Bachelor’s degree from an accredited college or university in accounting, finance, or related field preferred.
Ø Two (2) years of progressively responsible accounting experience, preferably in a municipal or governmental environment.
OR
Ø Any combination of training, education, and experience that provides the required skills, knowledge, and abilities
Preferences:
Ø Experience with Tyler Technologies Incode (ERP Pro 9) or similar municipal financial systems preferred.
Ø Government Accounting Standards knowledge and experience a plus.
Required Licenses or Certifications:
Ø A valid Texas driver's license, the ability to obtain one within ninety (90) days or a military waiver is required.
Required Knowledge of:
Ø Basic Generally Accepted Accounting Principles, methods, practices and procedures.
Ø Preparing periodic departmental operations reports and reports for various agencies and organizations
Ø Incode or similar Financial/ERP software
Ø Pertinent Federal, State, and local laws, codes, and regulations.
Ø Proficient in the use of Microsoft Office to include Excel, Outlook, Word and Powerpoint.
Required Skills:
Ø Ability to learn City codes, policies, and procedures; follow oral and written directions promptly and accurately.
Ø Self-motivated with the ability to work with minimal supervision.
Ø Exercise sound judgment and make independent decisions in accordance with established policies and procedures.
Ø Demonstrates exceptional attention to detail in the preparation, review, and analysis of financial records and reports.
Ø Interpersonal skills necessary to develop and maintain effective and appropriate working relationships
Ø Communicate effectively, clearly, and concisely, both orally and in writing, regarding complex and highly visible issues; interact professionally with those contacted in the course of work.
Ø Maintain confidentiality and use good judgment.
Ø Perform assignments in a coordinated and organized fashion; effectively manage time and coordinate a variety of projects between various departments in a timely and efficient manner; prepare clear and concise reports;
Ø Ability to compile and interpret numerical and analytical data and make sound judgments based upon the data.
Ø Ability to manage sensitive information and coordinate risk management and claims processes with accuracy, discretion, and timeliness.
Ø Support the development and implementation of departmental goals and process improvements.
Physical Demands/Work Environment:
The conditions herein are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential job functions.
Environment:
Work is primarily performed in an indoor office setting with extended periods at a computer. Physical effort is needed to lift and carry office materials. May be subject to repetitive motion such as typing, data entry, and vision to monitor. May be subject to extended periods of intense concentration in the review of fiscal and accounting reports. Mobility is needed to attend various meetings, and basic communication skills are necessary for frequent telephone usage. May be required to work beyond normal working hours and on weekends.
Employees work in an office environment with moderate noise levels, controlled temperature conditions, and no direct exposure to hazardous physical substances.
