Description
________________________________________________________________________
Job Type: Full-Time Salary: (DOQ)
Min Experience: 3 Years Min Education: High School Diploma/GED
Required Travel: 0-10% Salary Type: Annual Salary (DOQ)
Job Function: Administration / Utilities Services
________________________________________________________________________
Job Summary:
The Water Clerk / Court Clerk performs administrative, financial, and customer service duties in support of the City's Utility Billing and Municipal Court operations. This position is responsible for processing water bills and payments, maintaining accurate utility accounts, assisting residents with service inquiries, and performing a variety of clerical and recordkeeping duties related to municipal court proceedings. The ideal candidate will be detail-oriented, professional, and capable of balancing multiple functions within a small-city environment, while upholding the City's core values of Integrity, Leadership, Accountability, Quality of Service, and Innovation.
Principal Duties and Responsibilities:
The following duties are NOT intended to serve as a comprehensive list of all duties performed, but only a representative summary of the primary duties and responsibilities. Incumbent(s) may not be required to perform all duties listed and may be required to perform additional, position-specific duties.
Receives and processes applications for new water service, transfers, and disconnections
Maintain customer records and utility account databases with accuracy Prepare and mails monthly water, wastewater, and sanitation bills
Post payments, adjustments, and deposits accurately in the utility billing system
Balance daily cash receipts and reconciles with the general ledger
Prepare delinquent notices, service orders, and disconnect/reconnect lists
Coordinates with the Public Works Department for meter reads, re-reads, and service repairs
Assists in resolving billing disputes and provides courteous service to all residents
Serves as the Municipal Court Clerk under direction of the City Manager and assist Judge
Prepares, issues, and processes court documents including complaints, citations, summons, and warrants
Schedules court dockets, hearings, and appearance dates; notifies defendants and attorneys
Collects fines, court costs, and fees; posts and reconciles daily payments
Enters court actions, dispositions, and payment plans into the case management
Coordinates with the Municipal Judge, Prosecutor, and Police Department to ensure accurate case handling
Prepares monthly court activity and financial reports for submission to the Office of Court Administration (OCA)
Maintains confidentiality of all court records and proceedings Responds to court appearances, payment options, and city services inquiries Provides administrative support including data entry, filing, and correspondence
Balances cash drawer and prepares daily bank deposits for utility and court
Assists with records management, filing, and archiving according to the Texas State Library retention schedule
Ensure compliance with Texas Code of Criminal Procedure and municipal court regulations
Works closely with Code Enforcement, Fire, and Public Works to coordinate inspections and resolve compliance issues
Assists in tracking contractor liability insurance, bonds, and licenses
Ensures confidential and accurate handling of sensitive applicant and project data
Physical and Environmental Conditions:
Work performed primarily in an office environment. Frequent contact with the public, contractors, and staff in person, by telephone, and electronically. May occasionally lift or move objects up to 25 pounds. May require occasional attendance at evening meetings or special events.
Required Knowledge, Skills and Abilities:
Knowledge of building and zoning terminology, municipal permitting processes, and office procedures
Strong organizational skills with attention to accuracy and detail
Excellent customer service and interpersonal communication skills
Ability to read simple plans, maps, and permit applications
Proficiency in Microsoft Office (Word, Excel, Outlook), permitting and database software
Ability to handle multiple tasks, prioritize work, and meet deadlines
Ability to work independently and exercise good judgment in confidential matters
Education, Certifications and Experience Required:
High school diploma or GED required; some college or technical training preferred
Two (2) years of experience in administrative assistance, clerical tasks, or customer service
Experience in a municipal or construction-related environment preferred
Valid Texas Class C Driver's License required
Permit Technician Certification from ICC preferred, or ability to obtain within 12 months of employment
DISASTER SERVICE WORKERS CLAUSE
In the event of a declared emergency or any undeclared emergency or natural disaster that threatens the life, health and/or safety of the public, designated employees may be assigned to assist rescue and relief workers. Such assignments may be in locations, during hours and performing work significantly different from normal work assignments and may continue through the recovery phase of the emergency.
The City of Kirby is an Equal Opportunity Employer of Qualified Individuals. A City of Kirby application is required. Resumes are considered additional information and accepted with a completed City application. Applications may be submitted online, in person at Kirby City Hall, 112 Bauman Street or through the Texas Municipal League website at www.tml.org.
Requirements
________________________________________________________________________
Job Type: Full-Time Salary: (DOQ)
Min Experience: 3 Years Min Education: High School Diploma/GED
Required Travel: 0-10% Salary Type: Annual Salary (DOQ)
Job Function: Administration / Utilities Services
________________________________________________________________________
Job Summary:
The Water Clerk / Court Clerk performs administrative, financial, and customer service duties in support of the City's Utility Billing and Municipal Court operations. This position is responsible for processing water bills and payments, maintaining accurate utility accounts, assisting residents with service inquiries, and performing a variety of clerical and recordkeeping duties related to municipal court proceedings. The ideal candidate will be detail-oriented, professional, and capable of balancing multiple functions within a small-city environment, while upholding the City's core values of Integrity, Leadership, Accountability, Quality of Service, and Innovation.
Principal Duties and Responsibilities:
The following duties are NOT intended to serve as a comprehensive list of all duties performed, but only a representative summary of the primary duties and responsibilities. Incumbent(s) may not be required to perform all duties listed and may be required to perform additional, position-specific duties.
Receives and processes applications for new water service, transfers, and disconnections
Maintain customer records and utility account databases with accuracy Prepare and mails monthly water, wastewater, and sanitation bills
Post payments, adjustments, and deposits accurately in the utility billing system
Balance daily cash receipts and reconciles with the general ledger
Prepare delinquent notices, service orders, and disconnect/reconnect lists
Coordinates with the Public Works Department for meter reads, re-reads, and service repairs
Assists in resolving billing disputes and provides courteous service to all residents
Serves as the Municipal Court Clerk under direction of the City Manager and assist Judge
Prepares, issues, and processes court documents including complaints, citations, summons, and warrants
Schedules court dockets, hearings, and appearance dates; notifies defendants and attorneys
Collects fines, court costs, and fees; posts and reconciles daily payments
Enters court actions, dispositions, and payment plans into the case management
Coordinates with the Municipal Judge, Prosecutor, and Police Department to ensure accurate case handling
Prepares monthly court activity and financial reports for submission to the Office of Court Administration (OCA)
Maintains confidentiality of all court records and proceedings Responds to court appearances, payment options, and city services inquiries Provides administrative support including data entry, filing, and correspondence
Balances cash drawer and prepares daily bank deposits for utility and court
Assists with records management, filing, and archiving according to the Texas State Library retention schedule
Ensure compliance with Texas Code of Criminal Procedure and municipal court regulations
Works closely with Code Enforcement, Fire, and Public Works to coordinate inspections and resolve compliance issues
Assists in tracking contractor liability insurance, bonds, and licenses
Ensures confidential and accurate handling of sensitive applicant and project data
Physical and Environmental Conditions:
Work performed primarily in an office environment. Frequent contact with the public, contractors, and staff in person, by telephone, and electronically. May occasionally lift or move objects up to 25 pounds. May require occasional attendance at evening meetings or special events.
Required Knowledge, Skills and Abilities:
Knowledge of building and zoning terminology, municipal permitting processes, and office procedures
Strong organizational skills with attention to accuracy and detail
Excellent customer service and interpersonal communication skills
Ability to read simple plans, maps, and permit applications
Proficiency in Microsoft Office (Word, Excel, Outlook), permitting and database software
Ability to handle multiple tasks, prioritize work, and meet deadlines
Ability to work independently and exercise good judgment in confidential matters
Education, Certifications and Experience Required:
High school diploma or GED required; some college or technical training preferred
Two (2) years of experience in administrative assistance, clerical tasks, or customer service
Experience in a municipal or construction-related environment preferred
Valid Texas Class C Driver's License required
Permit Technician Certification from ICC preferred, or ability to obtain within 12 months of employment
DISASTER SERVICE WORKERS CLAUSE
In the event of a declared emergency or any undeclared emergency or natural disaster that threatens the life, health and/or safety of the public, designated employees may be assigned to assist rescue and relief workers. Such assignments may be in locations, during hours and performing work significantly different from normal work assignments and may continue through the recovery phase of the emergency.
The City of Kirby is an Equal Opportunity Employer of Qualified Individuals. A City of Kirby application is required. Resumes are considered additional information and accepted with a completed City application. Applications may be submitted online, in person at Kirby City Hall, 112 Bauman Street or through the Texas Municipal League website at www.tml.org.
