Description

Job Summary

Under immediate supervision of the Assistant Director of Finance or designated supervisor, is responsible for accurately processing and recording financial transactions, including preparing journal entries, managing biweekly check runs, and supporting 1099 reporting. Communicates with internal departments and external vendors to resolve payment inquiries while maintaining strong professional relationships. Ensures compliance with record retention and regulatory requirements, reconciles general ledger accounts, and assists with audits and financial system testing.

Compensation
Salary: $42,800 - $53,495 annually
Starting salary is depending on qualifications and experience 

Essential Job Functions and Other Important Duties

• Prepares and enters data into the financial system to record, post and journalize incoming and outgoing payments; including preparing any data transmission files related to the payment process and distribution of annual 1099 reporting.
• Correspond with City departments and external vendors on questions regarding payment requests. Maintains a good customer relationship,
• Maintains electronic files in accordance with record retention schedules and regulatory requirements.
• Prepare biweekly check runs.
• Prepare journal entries.
• Prepare special reports or conduct research as requested by department management.
• Reconciles various general ledger accounts as needed and assists with the year-end audit process.
• Assists in testing financial software as needed.
• Maintain confidentiality regarding all City business.
• Work safely, follow safety rules and training, and maintain a clean, safe work environment.
• Other related or unrelated duties, as requested.

Requirements

Job Qualifications

Formal Education: High School Diploma or equivalent. Two (2) years of college-level courses in accounting or bookkeeping.
Relatable Work Experience: One (1) year of accounting, or related.
Training, Licenses, and Certifications: None required.
Preferred Qualifications: None.

Disclaimer: Unless otherwise stated, applicants are permitted to substitute two years of related full-time experience for one year of higher education or one year of related higher education for two years of experience in order to meet the minimum requirements of the job. One year of full-time experience is defined as 30 or more hours worked per week for 12 months. One year of higher education is defined as 30 credit hours completed at an accredited college or university.

 
Knowledge, Skills, and Abilities Needed & Environmental Factors and Other Physical Requirements

Knowledge of applicable department procedures
Skill in utilizing a personal computer, associated software programs, including Microsoft Office Suite applications, municipal financial system, standard word processing and spreadsheet software, applicable computer equipment, and standard office equipment.
Ability to establish and maintain professionally effective relationships with external public/vendors, internal management and non-management employees, and City and other government officials.
Ability to develop, implement, and administer goals, objectives, and procedures for providing effective and efficient services for the City.
Ability to communicate clearly and effectively, both verbally and in writing, as well as strong time and task management skills.
Ability to work independently or as part of a team.
Ability to learn general accounting procedures
Subject to sitting and standing to perform essential functions in an office environment, constant viewing of computer screen
Visual acuity, speech, and hearing; hand and eye coordination and manual dexterity necessary to operate office equipment
Regularly scheduled for 5-day, 40-hour workweek, Monday through Friday, or optional flex schedule; overtime occasionally required.