Description

SUMMARY OF JOB

At the direction of City Council, the City Administrator/City Secretary serves as the chief administrative and executive officer of the City, ensuring that City Council directives, goals and policies are implemented and executed by the organization. The duties and responsibilities of the City Administrator/City Secretary are determined by the City Council in compliance with all ordinances and state statutes of a Type A General Law Municipality. This position is responsible for planning, directing, managing, and reviewing all activities and operations of the city; coordinates programs, services, and activities among city departments and outside agencies; ensures the financial integrity of the municipal organization; represents the city’s interests; provides highly responsible and complex policy advice and administrative support to the Mayor and City Council. The City has a staff of approximately 13 employees, and an annual operating budget for FY 25/26 of $ 2million.

PRIMARY DUTIES AND RESPONSIBILITIES 

•           Performs all duties and ensures all laws and ordinances or other acts of the City Council, subject to enforcement by the City Administrator, or by officers subject to his/her direction and supervision, are faithfully executed, enforced, and administered. 
•           Appoints, suspends, or removes any employee of the city not otherwise appointed by City Council as provided for in statute and/or ordinance. 
•           Oversees the preparation of meeting agendas and supporting materials; attends all meetings of the City Council; present recommendations to council; and responds to questions and direction from City Council.
•           Oversees the preparation of the annual budget, submits it to the City Council for consideration and adoption, and is responsible for budget administration after its adoption; prepares long-term plans for capital improvement projects and fiscally responsible financing of same. 
•           Advises and informs City Council on a “real-time” basis of the City’s financial condition, progress of programs, present and future needs of the City; matters requiring Council consideration or implementation of policy and makes such recommendations as may seem necessary. 
•           Oversees the City’s daily operations by managing all City departments as well as all outsourced functions and services of the City (except those services, departments, or functions for which other provisions are made by ordinance or applicable law or contractual agreement).
•           Responsible for all City activities, programs and services including directing development and implementation of goals, objectives, policies, and procedures and ensuring that City goals and priorities are achieved. 
•           Reviews and evaluates programs, service delivery methods and systems within the City, including administrative and support systems and internal relationships; identifies opportunities for improvement and implement changes to standard operating procedures to enhance services. 
•           Directs the implementation, maintenance and enforcement of City policies and practices as prescribed by the City Council and addresses the City Council on behalf of City staff.
•           Serves on the Emergency Management Team in the event of a disaster or large-scale event, that necessitates the activation of the Emergency Operations Center.
•           Performs other duties aligned with the skills, authority, and pay grade and have been determined to improve city operations.

KNOWLEDGE, SKILLS, AND ABILITIES

•         Communication Skills – Exceptional listener; outstanding communicator with exceptional interpersonal, analytical, written, verbal communication and presentation skills; handles sensitive situations with tact and diplomacy. 
•         Leadership – Empowers a diverse workforce; creates an environment where ideas are fostered and nurtured; exhibits engaging and approachable behavior; listens attentively to understand the needs, intentions, and values of others. 
•         Politically Astute / Community Collaborator – Successfully engages with the Mayor & Council, senior management, external stakeholders, and civic leaders; maintains positive, productive community partnerships and collaborations; maintains relationships with other local state, regional and state elected officials and agencies.
•         Financial Development / Acumen – Ensures innovative revenue development strategies; ensures continual adherence to generally accepted accounting principles, and related budget and financial matters; understands and can manage operations within budget constraints; experience with all forms of government finance mechanisms.
•         Results Oriented – Improves and sustains superior project and program delivery; maintains and builds high-performing teams that hold themselves and staff accountable for their performance; delegates appropriately; optimizes resources; pursues achievable goals and works strategically to achieve them.
•         Problem-Solving and Strategic Thinking – Demonstrates the ability to analyze, interpret and effectively identify and solve problems; makes informed decisions, and successfully addresses complex organizational challenges; provides/implements creative solutions and provides direction by clearly and effectively setting courses of action.
•         Forward-Thinking – Has patience and perseverance to foster a vision and direction for the City; seeks “best practices” and trends for continued growth and relevance; develops short and long-range plans, strategies, priorities, goals, and objectives.
•         Adaptable – Able to adapt to ongoing challenges and capable of shifting direction when necessary; effectively communicates within the organization.

Requirements

MINIMUM QUALIFICATIONS

•         Bachelor’s degree in public or business administration or another professional or technical field related to a major function of local government;
•         one to two (1-2) years of relevant experience in municipal government operations, including three (3) years of management and administration experience at the director/ department head level or above; 
•         Corporate private-sector experience in combination with high-level public sector experience will be considered in lieu of the above;
•         Experience in planning and development
•         Experience managing annual operating and capital budgets.