Description
Job Summary:
The City of Creedmoor is seeking a dedicated and organized full-time City Clerk to join our team. You will play a crucial role in supporting the smooth functioning of our daily operations. Must be detail-oriented, a great communicator, and be able to thrive in a fast-paced environment!
Responsibilities:
Answer and direct phone calls providing accurate information and resources
Greet visitors
Assist with light technical support
Oversee residential permitting and assists with commercial permitting in coordination with Municipal Clerk
Assist in maintaining, updating, and filing city records relative to the administration as directed by City Administrator
Attend City Council meetings in coordination with the City Secretary
Facilitate ordering of supplies, materials and tools needed for Office and Maintenance needs as directed by City Administrator and/or City Secretary
Prepare communications, email, invoices, reports, and other correspondence in coordination with City Administrator.
Assist the Event Coordinator with venue/event scheduling
Create flyers, signs and informational documents for events and notices in coordination with City Administrator and/or other Departments
Assis with managing and updating the city website and Facebook in coordination with
City Administrator and/or other Departments
Assist with sending emails and text alerts to the public using Mailchimp and Textmygov alerts in coordination with City Administrator, Public Information Clerk and/or other Departments
Assist with finding applicable grants and aid with grant writing in coordination with Treasurer
Coordinates with Treasurer to ensure Procurement procedures are followed by all departments
Other duties as assigned
Qualifications:
High School Diploma/GED
One year experience in an office setting
Proficient in Microsoft Word and Excel
Ability to multi-task
Ability to operate general office machines including multi-line phones, fax, copier, printer, and ten-key by touch
Ability to establish and maintain effective communication and working relationship with city employees and the public
Preferred Strengths
Knowledge of principles and practices of general office public administration
Excellent organizational, time management, interpersonal skills, communication, and customer service skills with the ability to adapt quickly to new situations
Self-motivated, able to work independently, manage multiple tasks and interruptions
Excels in the performance of general office skills/tasks such as managing a multi-line phone system, exhibiting proper phone etiquette, data entry and record management
Maintain good working relationships and communications with personnel, city officials, and the public
Working Conditions:
The Office Assistant primarily operates within an office environment located in the city's administrative building. Handling confidential and sensitive information is a significant aspect of the role, and strict adherence to ethical and legal standards is crucial.
