Description

Position: City Secretary

The City of Stinnett is accepting applications for the position of City Secretary. This position serves as the official record keeper for the City and provides administrative, financial, and operational support to the Mayor and City Commission. The City Secretary is responsible for ensuring compliance with the Texas Open Meetings Act, Public Information Act, and other applicable laws, while also overseeing key administrative functions including accounts payable, utility billing, payroll, human resources, and front office operations.

Requirements

Essential Duties and Responsibilities include, but are not limited to:

Prepare, post, and maintain City Commission meeting agendas, minutes, ordinances, and resolutions
Serve as custodian of official city records and administer records retention in accordance with state law
Coordinate municipal elections and maintain required filings and notices
Process Public Information Requests in compliance with the Texas Public Information Act
Manage accounts payable, including invoices, vendor records, and disbursements
Oversee utility billing operations, including customer accounts, billing accuracy, and collections
Administer payroll and human resources functions, including employee records and benefits coordination
Supervise and manage front office operations and customer service functions
Assist with budget preparation, audits, and financial reporting
Provide administrative support to the Mayor, City Commission, and city staff

Minimum Qualifications:

High school diploma or GED required
Minimum of two (2) to three (3) years of progressively responsible administrative, accounting, or office management experience
Experience with payroll, accounts payable, utility billing, or municipal government preferred
Valid Texas driver’s license

Must be Bondable

Preferred Qualifications:

Texas Registered Municipal Clerk (TRMC) certification or ability to obtain within a specified time
Notary Public or ability to obtain