Description
City of Alpine
Director of Finance
DEPARTMENT: Finance
FLSA: Exempt
PAY GRADE: 115
Salary: DOQ
RESPONSIBILITIES OF POSITION:
Reporting to the City Manager and with nominal direction the Director of Finance has the fiduciary responsibility for administering all financial proceedings of the City. Responsible for the preparation of complex reports and records; constant contact with directors of the departments and the public; makes daily decisions ranging from simple to difficult. Prepares various payroll records including social security (FICA), federal income tax (FIT) withholding, insurance plan, Texas Municipal Retirement System (TMRS), deferred compensation plan reports and various other withholdings as mandated by state and federal laws; makes and oversees various journal entries and oversees payroll.
EXPERIENCE, EDUCATION, and/or TRAINING: A minimum of Bachelor's Degree in Public or Business Administration, Finance or related field and seven (7) years in municipal financial management.
Licenses and Certificates: This position requires a Texas Class "C" Driver's License. CPA preferred.
Special Consideration: Work rotating shifts, flexible hours, weekends, holidays, and extended hours.
ESSENTIAL FUNCTION STATEMENT:
Maintains a general accounting system for the city government and exercise financial control over all offices, departments and agencies.
Ensures accuracy of general ledger accounts by reconciling balance sheet accounts and subsidiary ledgers to the general ledger and prepares adjusting transactions necessary to make corrections.
Certifies the availability of funds for all expenditures. Unless the Director of Finance certifies that there is an unencumbered balance in the appropriation and funds available no appropriation will be encumbered, and no expenditure will be made.
Submits to the council a monthly statement of all receipts and disbursements in sufficient detail to show the exact financial condition of the city.
Oversees the City's investments in accordance with the City's Investment Policy and state law.
Assists with the development of fiscal budgets for all City of Alpine departments.
Responds to department inquiries and requests and provides research and problem-solving support for department personnel, as well as monthly financial reports.
Reviews expenditures of departments to ensure budget compliance.
Assists in grant proposals providing detailed explanations of how money will be spent, a line item budget when necessary and provide information about administrative costs and how grant funds will be managed and distributed.
Monitors grants and seizures awarded to the City and assures compliance with granting State and Federal agencies and maintains project and grant files.
Oversees the City's Utility Billing function by monitoring monthly billing and collections, implementing appropriate internal controls, and implementing appropriate policies and
procedures.
Prepares, at the end of fiscal year, a complete financial statement and report for submission to the City Council.
Manages completion of City's Comprehensive Annual Financial Report (CAFR)
Oversees the City's annual financial audit.
Attends City Council meetings; explain, justify and defend department programs, policies and activities; and negotiates and resolves sensitive, significant and controversial issues.
Participates in the City Manager's strategic planning process.
Conducts supervisory activities including selection, training, evaluation, counseling, and termination.
Maintains capital asset records, coordinates capital asset inventories, and maintains and updates the Accounting Policies and Procedures Manual for capital assets.
Oversees accounts payable, accounts receivable, debt management, bank deposits, cash handling and ensures bi-weekly payroll is executed without error.
Assists as a member of the Emergency Management Team required to remain within the City in the event of disaster or Act of God.
Develops a yearly work improvement plan, to include priorities and goals for the department.
Assists with city functions and performs other duties as required or necessary.
All other duties as assigned.
KNOWLEDGE, SKILLS, AND ABILITIES:
Knowledge and expertise in the areas of municipal accounting, budgeting, financial control and financial forecasting methods.
Knowledge of municipal bonds (general obligation, certificates of obligation, and revenue, etc.).
Knowledge of municipal investments and investment optimization strategies and techniques
Knowledge of public administration principles, including the basic principles of organization, management and budget preparation.
Knowledge of local government purchasing laws and practices.
Knowledge of local, state, and city rules and regulations; basic laws, ordinances and regulations underlying a public sector organization and applicable county, state and federal legislation affecting municipalities.
Knowledge of City Charter and Ordinances.
Knowledge of document retention and records management; knowledge of secretarial and administrative practices.
Knowledge of rules and regulations of the Texas Open Records Law.
Knowledge of rules and regulations of the Texas Open Meeting Law.
Skill in resolving problems or situations requiring the exercise of good judgment.
Ability to work with and coordinate between multiple agencies and different governmental structures to meet goals and objectives.
Ability to read, analyze, and interpret reports and documents
Ability and principles, practices, methods and techniques of official record maintenance and retention.
Ability and principles and practices of recording and filing city financial records.
Ability to execute oral and written instructions.
Ability to prepare clear, concise oral and written communication.
Ability to establish and maintain effective working relationships with coworkers, officials, customers, other city departments, and the general public.
Ability to operate a motor vehicle through City traffic
PHYSICAL ABILITIES:
Ability to exert up to 50 pounds of force occasionally, and/or up to 30 pounds of force frequently, and/or up to 10 pounds of force constantly to move objects.
WORK ENVIRONMENT:
Work is performed in both an office and field environment.
Exposure to irate members of the public.
Job description statements are intended to describe the general nature and level of work being performed by employees assigned to this job title. They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required.
Requirements
EXPERIENCE, EDUCATION, and/or TRAINING: A minimum of Bachelor's Degree in Public or Business Administration, Finance or related field and seven (7) years in municipal financial management.
Licenses and Certificates: This position requires a Texas Class "C" Driver's License. CPA preferred.
Special Consideration: Work rotating shifts, flexible hours, weekends, holidays, and extended hours.
