Description
VILLAGE OF SALADO, TEXAS
REQUEST FOR QUALIFICATIONS (RFQ)
FINANCIAL AUDIT SERVICES AND INCIDENTAL ACCOUNTING SERVICES
1. GENERAL INFORMATION
1.1 Introduction
The Village of Salado, Texas (the “Village”) is a Type A general law municipality in the state of Texas. The Village’s mandate is to protect the health, safety, and general wellbeing of its citizens pursuant to the Texas Local Government Code, and other applicable laws of the State of Texas.
1.2 Background
The Village is a local political subdivision of the state of Texas and receives revenue from ad valorem taxes. The Village requests Statements of Qualifications from a qualified auditor/ Certified Public Accountant to provide financial auditing services. This procurement is made in accordance with the Texas Professional Services Procurement Act.
The Village is required to perform an annual financial audit in accordance with generally accepted government auditing standards adopted by the American Institute of Certified Public Accountants.
1.3 Objectives
The objective of this RFQ is to solicit information from qualified parties (Respondent) regarding their skills, abilities, experience, and credentials relevant to providing an annual financial audit required of the Village. In addition to the required annual audit, the Village seeks occasional professional accounting advice as related to Village and finances. The Village will consider the information provided to identify a preferred party to negotiate contract terms for providing the services required by the Village.
2. SCOPE OF SERVICES
The following services will be required:
1. An annual financial audit in accordance with generally accepted government auditing standards adopted by the American Institute of Certified Public Accountants of fiscal year 2025-2026 to be completed no later than March 1, 2027.
2. Provide a written report and oral summary of the annual financial audit to the Board of Aldermen at a regularly scheduled meeting in the Village of Salado, TX.
3. Assist the Village in any adjustments needed to Quickbooks based on recent statutory changes or best management practices.
4. Provide general accounting services as needed.
Auditor should submit a list of requested and agreed upon client-prepared schedules to the Village prior to the start of fieldwork. Because the accounting division must continue its normal operations during the audit, time constraints should be considered.
3. QUALIFICATIONS SUBMITTAL
3.1 Format and Content
Responses to this RFQ should be submitted via e-mail or on 8.5 by 11-inch paper bound securely. Submissions must contain, and be organized, as shown below. Each section should be separated by tabs.
1. Cover clearly displaying the title of the RFQ;
2. Table of Contents;
3. An introductory letter to include name and contact information;
4. General statement of qualifications;
5. A copy of the most recent peer review report.
6. Key personnel proposed to be assigned to the project described herein including:
(i) proximity to the work site; and
(ii) ability to have its professional staff on site when needed;
7. Statement of the qualifications of the team, including work experience and resumes;
8. History of firm and principles, including:
a. years in business, if less than five years, previous experience of principals;
b. years in business under present name;
c. the former names, if any, the organization has operated under; and,
d. evidence of financial capability and financial stability to correctly, timely, and reliably perform requested services for the Project.
9. Registrations, licenses, and certifications;
10. Description of previous work similar to the request, including a list of comparable clients where similar services have been provided, with dates services were provided and contact information;
11. List of at least three (3) references;
12. Litigation/Ethics:
a. disclose any current/pending litigation and any litigation settled or disposed within the past five (5) years against the respondent, including its parent, sister, or subsidiary companies, and proposed sub-contractors, as applicable; and
b. provide details of any ethics violations or board actions within the past five (5) years against the respondent, including its parent, sister, or subsidiary companies, and proposed sub-contractors, as applicable.
13. Proof of insurability: describe your professional liability insurance, including limits per project, limits in aggregate, and the amount of the deductible; and
14. Conflict of Interests: a statement certifying that the applicant and/or his/her firm is not aware of any existing conflicts of interest with the Village or its Board of Aldermen, including the filing of any statements required under Chapter 176, Local Government Code.
Please note that in accordance with Section 2254.004 of the Texas Government Code, submittals must NOT include any cost quotations at this stage in the selection process. Any submittals that include cost quotations will be rejected upon receipt.
3.2 Submittal Process
For In-Person or Mail Delivery, interested parties are to submit one (1) original and nine (9) copies of Responses, to be RECEIVED BY the Village no later than 5:00 p.m., Friday, June 5, 2026, in accordance with delivery method provided below.
Submit Responses In-Person or Mail Delivery to:
Village of Salado, Texas
Attn: Village Administrator | Audit RFQ Submission
301 North Stagecoach Road
PO Box 219
Salado, TX 76571
For e-mail Reponses: Submit Responses via e-mail to: villageadministrator@saladotx.gov
NO RESPONSES WILL BE ACCEPTED AFTER 5:00 P.M., FRIDAY, JUNE 5, 2026. NO FACSIMILES WILL BE ACCEPTED.
Upon mail or in-person receipt by the Village, each response will be stamped with the date and time received and stored unopened in a secure place until the statement opening. All responses become the property of the Village, which will hold the contents of all responses confidential until an award is made.
E-mail responses will be moved to a designated folder upon receipt and attachments will not be opened until the response opening.
Responses received after the time set for the opening will be declared late and not eligible for opening and consideration. The Village is not responsible for mail, courier, or other delivery methods, in-transit time, or non-delivery. Late deliveries will be held unopened. Potential firms will be advised by mail that their response was late and not accepted and will be allowed to pick up their statement package.
3.3 Basis of Selection
Selection of a firm shall be in accordance with the Professional Services Procurement Act, Subchapter A, Chapter 2254, Texas Government Code.
The Village may require additional information after the review of the initial information received. Interviews may be conducted individually with one or more of the firms who submit eligible responses and who are determined reasonably qualified for award of the contract. The Village reserves the right to reject any and all submittals and does not guarantee a contract will be awarded.
All costs associated with the preparation of the statements of qualifications, site visits, presentations, and any other costs are the responsibility of the submitting firms.
3.4 Evaluation Methodology
1. Criteria for Evaluation
The Village will determine, in its sole discretion, the Respondent or Respondents best qualified to perform the required services, based on the following criteria:
a. Qualifications will be based on the firm’s professional background, education and experience, including those qualifications of the local office principals managing the audit and staff assigned to the audit.
b. Governmental audit experience will be based on list of client cities of similar size, references with contact information.
c. Firms’ size, staffing and resources available to complete the annual audit in a timely manner.
d. Audit quality will be based on required information from the last two peer reviews and any additional information that will be useful in determining audit quality.
e. Provide a complete description of the audit plan with key dates and relevant information related to your approach for completing the audit.
2. Acceptance of Evaluation Methodology
a. By submitting a Response to this RFQ, the Respondent: (a) acknowledges and accepts the evaluation process; and (b) understands that the determination of the most qualified Auditor will require the exercise of subjective judgment by the Village.
b. The Village Audit Qualification Review Committee will review the submitted
Statements of Qualifications. The recommendation will be based on the Statement determined to be most advantageous on behalf of the Village and the taxpayers.
3.5 Financial Audit Contract
The Auditor shall be selected by the Village on the basis of demonstrated competence and qualifications to perform the services, as provided herein. After selection by the Village, the Parties will endeavor to enter into a contract for financial auditing services, in the manner provided by law, including Chapters 2254 and 2269 of the Texas Government Code. That contract shall: (a) define and describe the scope of services, the agreed-upon and reasonable fees for such services, and reimbursable expenses prior to any services being performed under the contract; (b) be drafted in a form provided by the Village, but in a form and scope which is acceptable to the Parties; and (c) recite a fair and reasonable price for the services to be provided, however, the professional fees under the contract may not exceed any maximum provided by law.
Respondents will not be compensated for responses.
Final selection of a firm will be made by the Village’s Board of Aldermen.
Please direct any inquiries regarding this solicitation to the Village Administrator, by telephone at 254-947-5060, or by email at villageadministrator@saladotx.gov
IN SUBMITTING A RESPONSE TO THIS RFQ, THE RESPONDENT AGREES THAT IT WAIVES ANY CLAIMS IT HAS OR MAY HAVE AGAINST THE VILLAGE, THE VILLAGE’S EMPLOYEES, OFFICERS, AGENTS, REPRESENTATIVES, AND THE MEMBERS OF THE VILLAGE’S GOVERNING BODY IN CONNECTION WITH OR ARISING OUT OF THIS RFQ, INCLUDING, THE ADMINISTRATION OF THE RFQ, THE BASIS FOR SELECTION, THE EVALUATIONS OF THE RESPONSES, THE METHOD USED FOR SELECTION AND ANY DISCLOSURE OF INFORMATION REGARDING THE RESPONSES OR EVALUATIONS. THE SUBMISSION OF A RESPONSE CONSTITUTES THE ACCEPTANCE BY THE RESPONDENT OF THE EVALUATION TECHNIQUE DESCRIBED IN THIS RFQ.
END OF INSTRUCTIONS
