Description

The HR Admin Timekeeping and Records position is a part-time position that works under the direction of the Human Resources Director. This role performs a variety of administrative duties that require strong analytical skills, sound judgment, and strict confidentiality in support of the City’s human resource operations. Responsibilities include, but are not limited to, processing timekeeping and payroll related tasks; data entry; maintaining and organizing records; preparing correspondence for review and assisting individuals with required documentation. The position is expected to carry out all duties with integrity, professionalism, innovation, and a positive, solution oriented attitude. Effective teamwork and collaboration with all City departments and staff members are essential.

Duties, Functions and Responsibilities:

•         Verify attendance, hours worked, and pay adjustments
•         Review time sheets
•         Track leave balances (vacation, sick, personal leave) and maintain accurate time-off records via HRIS System
•         Train employees on time and attendance on HRIS system as needed
•         Maintain personnel files and ensure proper documentation of HR transactions and status changes
•         Enter and maintain employee data within HR and payroll software systems
•         Ensure employee records comply with organizational, legal, and regulatory standards
•         Conduct employment verifications and respond to HR information requests
•         Assist in preparing and verifying payroll-related reports and resolving any record inconsistencies
•         Record adjustments to pay needed due to prior errors or retroactive increases
•         Keep records of materials filed or removed, using logbooks or computers and generate computerized reports.
•         Gather materials to be filed from departments or employees.
•         Find, retrieve, and make copies of information from files in response to requests and deliver information      
•         Add new Documents to file records or create new records as necessary
•         Performs related work as assigned.
•         NOTE: Regular attendance is considered an Essential Function for this position.

Knowledge, Skills, and Abilities:

•         Knowledge of basic payroll practices and timekeeping procedures
•         Knowledge of common timekeeping or payroll software systems
•         Knowledge of confidentiality standards and proper handling of sensitive employee information
•         Knowledge of HR recordkeeping practices and document retention requirements
•         Knowledge of onboarding, employee status changes, and termination documentation processes
•         Skill in reviewing, verifying, and reconciling employee time records
•         Skill in using office technologies including spreadsheets, databases, and timekeeping applications
•         Skill in using HRIS platforms, electronic document management systems, and spreadsheets
•         Ability to follow established procedures and apply timekeeping policies consistently
•         Ability to analyze time records for errors, missing entries, or potential policy violations
•         Ability to analyze documents for accuracy and compliance with HR requirements
•         Office machines, such as scanners, computers, copier and fax machine; and office practices and procedures.  

Minimum Qualifications:

•         High school diploma or equivalent.
•         Two (2) years of experience in HR administration, timekeeping, or records management

Preferred Qualifications:

•         Associates Degree in Office Administration
•         Experience with INCODE 10

Other Requirements:

Valid Texas Class C Driver’s License with a satisfactory driving record, as defined by City policy

Supervisory Responsibilities: 

No

Compensation: $20.45 – 23.92 per hour

Location: City of Manor City Hall 105 E Eggleston St. Manor, TX 78653

Working Hours: Part time. 25 hours per week. May vary depending on work demands and business needs.

Working Conditions:

The work condition characteristics described here are representatives of those an employee encounters while performing the essential functions of this position.  Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

•         Stressful situations are inherent to this position.
•         Work may occasionally require travel to other City facilities conducting City business.

Physical Requirements:

The physical requirements described here are representative of those that must be met by an employee to successfully perform the essential functions of this position.  Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

• Must possess general manual dexterity to operate computer, office machines, perform filing or other office functions; and reach with hands or arms.
• Must be able to sit or stand for long periods answering phones, performing keyboarding, computer work and other administrative work.
• Must be able to move about the office, bend or stoop.

Notes to Candidate:
The City of Manor employment application is an official document; incomplete applications will not be considered. Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to this job at any time. This description reflects management’s assignment of essential functions; it does not prescribe or restrict the tasks that may be assigned. This job description is subject to change at any time.

City of Manor is committed to compliance with the American Disabilities Act & Accommodations Act. If you require reasonable accommodation during the application process or have a question regarding an essential job function, please contact the Human Resources Department at (512) 272-5555.

The City of Manor is an Equal Opportunity Employer

Please go to https://www.manortx.gov/197/Employment-Opportunities, complete an application and submit to jobs@manortx.gov