Description

Under general supervision responsible for the procurement of supplies, materials and equipment of the desired grade and quality at prices favorable to the city.

Requirements

• Communicate with the public (vendors) and other city employees to answer questions and/or gather information regarding service, pricing, delivery, and invoicing.
• Review specifications, perform research, and prepare bid documents for items prescribed by State statutes, conduct bid openings, evaluate responses, and prepare written recommendations for award by City Council.
• Access, input, and retrieve information from the financial system.
• Fairly administer contracts and resolve areas of dispute and disagreement with departments and vendors related to specification development, product requirements, delivery, and invoicing.
   

OTHER JOB FUNCTIONS:

• Conduct training in a concise, logical order to all levels of personnel within the city.
• Prepare requests for quotation, issue purchase orders to vendors for supplies and materials, and investigate and research sources of supply.
• Prepare special reports and/or other related duties as needed or directed.
   

MINIMUM QUALIFICATIONS:
Knowledge, Skills, and Abilities Required:

• Knowledge of state statutes, local government codes, municipal ordinances, policies, and procedures regarding purchases of supplies, equipment, and contracting for services.
• Knowledge of price quotation systems and discounting procedures.
• Knowledge of local vendors, products, services, and local marketing trends.
• Skill in writing specifications for the purchase of equipment, materials, and supplies.
• Skill in identifying potential vendor sources and reasonable prices for a variety of equipment, materials, and supplies.
• Ability to communicate both orally and in writing to obtain information from city personnel, to negotiate purchases or contracts, and to resolve problems with vendors.
• Ability to receive detailed information through oral communication.
• Ability to analyze, research, and investigate information and data.
• Ability to plan, organize, monitor, and collaborate with internal and external stakeholders to accomplish unit objectives.
• Ability to operate a variety of office equipment, including but not limited to PC, keyboard, CRT, calculator, and telephone.
• Ability to perform a variety of physical skills, including but not limited to filing, pulling, seeing, sorting, squatting, standing, stooping, twisting body, typing, walking, and writing.
• Ability to perform a variety of physical skills, including, but not limited to, performing data entry, sorting, and writing.
• Ability to understand mathematical calculations involving fractions, percentages, and decimals.
• Ability to prioritize deadlines and tasks.
• Ability to work within a set schedule.
   

Qualifying Education and Experience:

• A Bachelor's Degree in Business Administration or related field.
• Three years' experience in purchasing equipment, supplies, materials, and services through competitive bidding and preparing specifications, or any equivalent combination of education and experience.