Description
The Administrative's Assistant's role within the big City's overall success provides critical support in administrative and secretarial duties for the City Secretary Department.
Administrative Assistant functions include but are not limited to the following.
Administrative Support: Assist in the day-to-day operations by answering and redirecting calls, sorting mail, scheduling meetings, ordering supplies and organizing departmental records.
Licensing and Payment Management: Assist in processing various licenses, including Tow Truck and Tow Company licenses. Process payments and manage City Fee Receipts, particularly for liquor.
Background Checks: Conduct thorough background checks on prospective city tow truck drivers.
Event Support: Provide support for council meetings, including setting, breaking down and coordinating materials and presentations.
Contribute to the team effort by performing other related duties as assigned.
Success Framework. The following list of knowledge, skills, and abilities have been identified by our team as building blocks towards efficiency and effectiveness in this role.
Strong organizational and multitasking skills.
Proficiency in Microsoft 365 and other relevant software.
Excellent verbal and written communication skills.
Listening to what others are saying and asking questions as appropriate.
Equipment and Tools commonly associated with the performance of the functions of this job.
Microsoft 365
In-Code
Laserfiche
Work Environment or atmospheric conditions commonly associated with the performance of the functions of this job.
The work is typically performed indoors in an office setting.
May rarely be exposed to uncomfortable temperatures, humidity, noise, chemicals/gases, contagious diseases, airborne particles/pathogens, and/or physical trauma.
* Physical Abilities. The physical demands described below are representative of those that must be met by an employee to successfully perform the essential functions of this job.
Work requires the ability to sit, stand, walk for extended periods of time.
Work requires the ability to complete repetitive wrist, hand, and/or fine motor movement.
Work requires the ability to grasp, pull, push, and reach.
Work requires the ability to climb and balance.
Work requires the ability to talk, hear, listen, and comprehend.
Work requires the ability to drive and/or operate mechanical equipment.
Work requires visual acuity of 20 feet or more, visual acuity of 20 inches or less, three dimensional vision, the ability to identify and distinguish colors
Must be able to lift up to 20 pounds.
Work requires the ability to stoop, kneel, crouch, and/or crawl.
SALARY:
Hiring range - $39,811 - $41,802 ($19.14 - $20.10)
Salary range - $39,811 - $59,738
Requirements
Education HS_GED
Experience Minimum of 2 years previous relevant work experience is required.
Licensing Driver's License, Notary Public
