Description

Title: Human Resources & Payroll Specialist

FLSA: Non-Exempt

Hourly Rate $22.50-$25.00 

Division: Administration

Department: Administration

Reports to: HR Manager 

Closing date: June 14, 2026

Job Summary: The Human Resources & Payroll Specialist performs a variety of professional and technical duties in support of payroll administration, benefits administration, onboarding, personnel records management, recruitment support, compliance tracking, and employee services. The position is responsible for ensuring accurate payroll processing, maintaining confidential employee records, coordinating employee benefit programs, and assisting with Human Resources operations while maintaining compliance with applicable laws, regulations, policies, and procedures.

Primary duties & responsibilities:

Duties include, but are not limited to, the following:

Processes and administers bi-weekly payroll for all City employees.

Maintains payroll records and reconciles payroll data to ensure accuracy and compliance.

Processes employee status changes, pay adjustments, deductions, garnishments, and leave balances.

Prepares payroll reports and assists with year-end payroll processing, including W-2 reporting.

Coordinates employee benefit programs including enrollments, changes, terminations, and annual open enrollment activities.

Serves as a resource to employees regarding payroll, benefits, leave balances, and Human Resources procedures.

Coordinates onboarding activities including new employee orientation, employment documentation, background checks, and pre-employment requirements.

Maintains personnel files, Human Resources records, and HRIS information in accordance with applicable laws and records retention requirements.

Assists with recruitment activities including job postings, applicant tracking, interview scheduling, and preparation of employment documents.

Maintains I-9 documentation and employment eligibility records.

Tracks employee certifications, licenses, and required training.

Assists with compliance reporting, audits, and Human Resources data management.

Maintains confidentiality of sensitive employee and payroll information.

Assists with leave administration and benefits documentation.

Provides administrative support to Human Resources programs and initiatives.

Performs other duties as assigned.

Regular, reliable, and non-disruptive attendance is an essential function of this position, as is the ability to create and maintain professional, harmonious working relationships with others.

Requirements

Education/Training/Experience Requirements

Associate’s Degree in Human Resources, Business Administration, Accounting, Finance, or related field preferred.

Three (3) years of payroll administration experience required.

Human Resources experience preferred.

Municipal payroll experience preferred.

Extensive knowledge of payroll laws, payroll processing procedures, benefits administration, and records management.

Experience with payroll software and Human Resources Information Systems (HRIS). ERP PRO 10 preferred.

Professional certification such as FPC, CPP, SHRM-CP, TMHRA-CP, PHR, or IPMA-CP preferred.

Valid Texas Driver’s License required.

Physical Demands/Work Environment

Work is performed in a standard office environment with low to moderate noise levels. Subject to sitting for extended periods, standing, walking, bending, reaching, kneeling, and lifting office supplies and records weighing up to 40 pounds. May be required to attend meetings, training sessions, and City events outside normal business hours.

The City of Josephine provides equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, or disability, in accordance with applicable federal laws.

Please apply online: HERE Or visit our city website: City of Josephine