Description

The Facilities Manager is responsible for planning, coordinating, inspecting, and participating in the maintenance, repair, and improvement of City facilities and related building systems. This is a working manager position that performs substantial hands on maintenance duties in addition to overseeing preventive maintenance activities, facility related work orders, contractors, vendors, inspections, and small improvement projects. The Facilities Manager helps ensure that City buildings and related systems remain safe, functional, clean, secure, and in good operating condition.

This position requires working knowledge of building systems and maintenance practices, including HVAC, plumbing, carpentry, painting, roofing, flooring, doors, windows, and minor electrical repair. The position may supervise assigned personnel, temporary workers, or contractors and must be available to respond to urgent or emergency facility issues during and outside normal business hours as directed.

ORGANIZATIONAL RELATIONSHIPS

1. The Facilities Manager reports to the Assistant Director of Public Works.

2. The Facilities Manager may receive directions from the Director of Public Works or designee.

3. The Facilities Manager may supervise assigned facilities personnel, temporary staff, or contractors.

4. The Facilities Manager works closely with other City departments, contractors, vendors, inspectors, and the public regarding facility related issues.

Requirements

Education and Basic Requirements: The Facilities Manager must meet the following minimum requirements.

1. Graduation from high school or possession of a GED.

2. Minimum five (5) years of progressively responsible experience in facility maintenance, building operations, construction trades, or closely related work.

3. Minimum three (3) years of substantial hands-on experience in commercial or municipal building maintenance that includes HVAC systems.

4. Experience in multiple building maintenance areas, including HVAC, plumbing, carpentry, painting, roofing, flooring, and minor electrical repair.

5. Valid Texas driver’s license and acceptable driving record.

6. Satisfactory results on background check, pre-employment physical or medical examination, and driver record review.

7. Must be available to work outside normal business hours, including emergency call outs, when required.

8. Ability to use computers and standard office software and to work within work order, asset management, and purchasing systems.

9. Must possess a valid Texas Class B Air Conditioning and Refrigeration Contractor License with Environmental Air Conditioning endorsement, or, if not currently licensed, must be able to qualify for and obtain the license within twelve (12) months of hire and maintain it thereafter.

10. Must possess EPA Section 608 Technician Certification appropriate to the equipment serviced, or, if not currently certified, must be able to qualify for and obtain the certification within six (6) months of hire and maintain it thereafter.

PREFERRED QUALIFICATIONS

1. Two (2) years of lead, supervisory, project coordination, or contractor oversight experience.

2. Experience in municipal or public sector facilities maintenance.

3. Experience with preventive maintenance scheduling, work order systems, inventory control, and purchasing.

4. Licenses or certifications related to HVAC, electrical, plumbing, OSHA or safety, or facilities maintenance.

REQUIRED KNOWLEDGE, SKILLS, AND ABILITIES

1. Knowledge of the principles, practices, materials, methods, tools, and equipment used in building and facility maintenance and repair.

2. Knowledge of preventive maintenance principles, scheduling, inspections, and recordkeeping.

3. Knowledge of building systems, including HVAC, plumbing, carpentry, roofing, flooring, painting, doors, windows, and minor electrical systems.

4. Knowledge of occupational hazards, safety practices, and safe work methods applicable to facilities maintenance and repair.

5. Knowledge of applicable buildings, fire, safety, and maintenance standards.

6. Ability to inspect facilities, identify deficiencies, evaluate repair needs, and recommend corrective action.

7. Ability to perform skilled and semi-skilled building maintenance work.

8. Ability to coordinate, monitor, and inspect the work of contractors and vendors for quality, completeness, and compliance.

9. Ability to plan, prioritize, assign, track, and close work orders and preventive maintenance tasks.

10. Ability to maintain accurate records and prepare reports, inspection notes, and maintenance documentation.

11. Ability to read and understand plans, specifications, manuals, labels, and safety information.

12. Ability to estimate labor, materials, tools, and equipment needed for repair and maintenance work.

13. Ability to communicate effectively, both orally and in writing, with supervisors, employees, contractors, vendors, and the public.

14. Ability to supervise assigned employees and maintain accountability for timely and proper completion of work.

15. Ability to work independently, exercise sound judgment, and make decisions consistent with City policies and operational needs.

PHYSICAL AND MENTAL REQUIREMENTS

The Facilities Manager must be able to perform the following physical and mental requirements, with or without reasonable accommodation. These requirements are representative of the physical, mental, and sensory abilities needed to perform the essential functions of the position.

1. Ability to walk and work on a variety of indoor and outdoor surfaces and in office, shop, and field environments.

2. Ability to sit, stand, bend, stoop, kneel, crouch, climb, reach, push, pull, and work in awkward positions for extended periods.

3. Ability to climb and descend ladders and stairs and work above ground level.

4. Ability to lift, carry, move, push, and pull tools, materials, and equipment weighing up to fifty (50) pounds, with or without assistance.

5. Ability to work indoors and outdoors in varying temperatures and weather conditions.

6. Ability to work around dust, dirt, fumes, noise, odors, chemicals, smoke, and other environmental conditions associated with facility maintenance and repair.

7. Ability to safely use hand tools, power tools, testing devices, vehicles, and maintenance equipment.

8. Ability to read, write, speak, and understand English sufficiently to perform the essential duties of the position.

9. Ability to see clearly and hear effectively in order to inspect work, identify hazards, and communicate with others.

10. Ability to maintain focus, exercise sound judgment, and respond appropriately to interruptions, deadlines, and emergency situations.

11. Ability to move quickly and safely in response to emergencies or unsafe conditions.

ESSENTIAL JOB DUTIES

The Facilities Manager performs duties including, but not limited to, the following:

1. Plans, organizes, schedules, and participates in maintenance and repair activities for City facilities and related building systems.

2. Develops, implements, and manages a preventive maintenance program for City buildings, equipment, and facility systems.

3. Receives, prioritizes, assigns, monitors, and closes facility related work orders in a timely manner.

4. Conducts regular inspections of City facilities to identify repair needs, deferred maintenance items, code or safety concerns, and operational priorities.

5. Performs or assists with skilled and semi skilled maintenance and repair work, including HVAC related work, plumbing, carpentry, painting, roofing, flooring, masonry, doors, windows, and minor electrical repairs, within the employee’s qualifications and authority.

6. Coordinates and oversees contractors and vendors performing facility work and verifies work quality, completeness, safety, and compliance with City standards and contract requirements.

7. Monitors HVAC system condition and performance, troubleshoots maintenance issues, and coordinates in house or contracted repairs as appropriate.

8. Obtains quotes, recommends purchases, tracks materials, and assists with budgeting for facility maintenance, repairs, and improvement projects.

9. Maintains records of inspections, work orders, preventive maintenance, repairs, contractor services, materials, and equipment usage.

10. Assists with planning and coordination of facility improvements, renovations, and small capital or maintenance projects.

11. Ensures that assigned tools, vehicles, equipment, and work areas are maintained in safe and proper operating condition.

12. Conducts facility condition assessments and reports deficiencies, priorities, and recommendations to the Assistant Director of Public Works.

13. Helps ensure City facilities are maintained in a safe, clean, secure, and functional condition for employees and the public.

14. Responds to urgent and emergency facility issues, including after hours call outs, weather related damage, building system failures, and safety hazards.

15. Assists with room setup, office moves, furniture relocation, and other operational support activities as needed.

16. Supervises assigned personnel, temporary workers, or contractors and ensures work is completed safely, efficiently, and in a timely manner.

17. Follows City and Department policies, procedures, and supervisory direction.

18. Communicates effectively with supervisors, co-workers, contractors, vendors, other departments, and the public to exchange information, answer inquiries, and resolve issues.

19. Uses sound judgment and makes decisions consistent with operational needs, safety requirements, and City policy.

20. Reports issues, concerns, and questions to the supervisor or others as appropriate in the chain of command.

21. Works outside normal business hours as required and remains available during emergency periods as directed.

22. Demonstrates initiative and diligence in the prompt and proper completion of all job duties.

23. Safeguards City property and recognizes and reports needed repairs or unsafe conditions.

24. Works safely, follows safety rules and training, uses personal protective equipment when required, and maintains a clean and safe work environment.

25. Maintains confidentiality with regard to City business.

26. Performs other duties as assigned.